Accounts Payable Clerk - On-Site
ADVANCED CORRECTIONAL HEALTHCARE•Franklin, TN
•Onsite
About The Position
The Accounts Payable Clerk supports business services for medical care and behavioral health care by processing vendor invoices and payments, maintaining accurate accounts payable records, and resolving vendor inquiries. The role completes weekly payment runs and the AP closing process, handles invoice review and coding in a high-volume environment, reconciles accounts, and maintains audit-ready documentation. The position is on-site in Franklin, Tennessee, and is full-time on the day shift.
Requirements
- High school diploma or equivalent.
- Five years of relevant experience.
- Strong Microsoft Office, internet, and email skills.
Nice To Haves
- QuickBooks experience.
- Sage experience.
- Experience with a company with $120 million in annual revenue.
Responsibilities
- Process weekly payment of vendor invoices and complete the accounts payable closing process.
- Review, process, and upload medical supply invoices.
- Prepare balance sheet reconciliations as required.
- Correspond with vendors, respond to inquiries, and resolve account issues professionally and promptly.
- Obtain vendor tax identification numbers and W-9 forms.
- Receive, review, and accurately and promptly enter vendor invoices into the accounting system in a high-volume environment.
- Code invoices to the correct general ledger accounts, departments, and locations.
- Route invoices to budget owners for approval and follow up on pending approvals.
- Prepare weekly payment runs by check, ACH, or wire.
- Set up and maintain vendor master records, including W-9s, remittance details, and payment terms.
- Independently verify changes to vendor banking information to prevent payment fraud.
- Reconcile vendor statements and follow up on past-due or unapplied items.
- Reconcile the AP subledger to the general ledger monthly.
- Maintain and review the AP aging report and flag issues to management.
- Collect W-9s, track 1099-reportable vendors, and prepare annual 1099 filings.
- Keep AP records organized and audit-ready and provide documentation for audits.
- Perform other duties as assigned.
Benefits
- Referral program
- 401(k) with employer match
- Health insurance
- Vision insurance
- Dental insurance
- Professional development
- Paid time off
- Disability insurance
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
