ON-SITE ACCOUNTS PAYABLE ANALYST
About The Position
The Accounts Payable Analyst is responsible for accounts payable administrative functions and maintaining the accounts payable system. The role processes invoices and payments in a timely manner, ensures invoices and purchasing and receiving documents are properly matched, distributes expenses to the correct general ledger accounts, makes accurate and timely payments while taking advantage of available discounts, and ensures records are properly filed and stored. This position manages the full accounts payable cycle, prepares check runs and electronic payments, supports vendor relations, ensures compliance with accounts payable procedures and IRS 1099 reporting, and contributes to audits and process improvements. It is an on-site, full-time position at the Palm Center Admin in Casa Grande, Arizona, with a Monday-Friday schedule from 8:00 a.m. to 5:00 p.m. The stated pay range is $21.00-$27.25, depending on experience.
Requirements
- Three to four years of computerized accounting experience.
- Thorough understanding of general accounting.
- Intermediate Microsoft proficiency, with a strong emphasis on Microsoft Excel.
- Ability to meet tight deadlines and deliver accounting work with quick turnaround.
- Ability to present information effectively and respond to questions from management, vendors, and associates.
- Strong organizational skills and ability to develop and maintain an organized structure.
- Ability to collaborate in a dynamic environment where adaptability is imperative.
- Accuracy and strong attention to detail.
- Strong written and oral communication skills.
- Ability to be productive and successful in an intense, fast-paced work environment.
- High school diploma or equivalency.
Nice To Haves
- Post-secondary education or training in basic accounting principles.
Responsibilities
- Manage the full accounts payable cycle, including coding invoices, matching purchase orders, obtaining approvals, and entering invoices into the accounting system.
- Prepare batch check runs, wire transfers, and ACH transactions.
- Ensure adherence to accounts payable policies and procedures, including those covering travel and related expenses, vendor approval, and invoice processing.
- Manage IRS 1099 compliance and reporting.
- Image and retain accounts payable records and documents.
- Manage vendor relations and build effective partnerships.
- Partner with the Director of Finance to identify and implement process improvements.
- Assist the team with gathering documentation and other support for audits.
- Investigate and resolve problems related to processing invoices and purchase orders.
- Receive, research, and resolve routine internal and external inquiries concerning account status, and communicate discrepancy resolutions to appropriate people.
- Assist with ad hoc projects as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
