Accounts Payable Clerk (Business Office: District-Wide)
About The Position
The Accounts Payable Clerk is a member of the district’s business services team and works under the supervision of the Director of Finance. The role supports accurate, timely handling of the district’s financial obligations and serves as a liaison between the district and vendors, communicating professionally to resolve inquiries and support financial operations. The position is based in the District Business Office in Rosemount, Minnesota, and is scheduled for 8 hours per day, Monday through Friday, 7:30 a.m. to 3:30 p.m., for 252 days per year (241 work days plus 11 holidays). The anticipated start date is December 1, 2026. Starting pay is $24.12 per hour, per contract.
Requirements
- High school diploma or GED.
- Proven experience in an administrative or clerical role and ability to work with limited supervision.
- Proficiency in Microsoft Office Suite, especially Excel for financial tracking, and Google Workspace, including Sheets, Docs, and Drive.
- Excellent verbal and written communication skills, including the ability to convey financial information clearly and professionally to internal staff and external partners.
- Strong organizational and time-management skills, including the ability to coordinate workflows and meet fiscal deadlines without constant supervision.
- Ability to quickly learn web-based financial databases and reporting tools such as eFinance and Cognos Reporting.
- Self-starter with a positive attitude and ability to work effectively as a team member with staff and outside vendors.
Nice To Haves
- Experience within a K-12 school district or government entity is highly preferred.
Responsibilities
- Review and file purchase orders.
- Receive, verify, and gather invoices, statements, packing slips, and order confirmations.
- Prepare and process payroll-related vendor payments and employee reimbursements, including mileage and work conferences.
- Maintain accurate records in the accounting system and track and code medical insurance payments to the correct general ledger codes.
- Enter data in the accounting system to maintain accurate payment records.
- Prepare financial reports and submit data for management approval.
- Follow up with vendors to ensure invoices are received and paid, and encumbrances are closed before fiscal year-end.
- Assist the Business Manager with gathering documentation and preparing data for the annual district audit.
- Prepare effective, professional written correspondence regarding routine financial matters.
- Perform other job-related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
