Accounts Payable Analyst
About The Position
The Accounts Payable Analyst supports day-to-day accounts payable operations across more than 10 entities in the U.S. and EU and reports to the Manager, Accounts Payable. The role covers vendor management, payment preparation, reconciliations, close support, and resolution of vendor and internal inquiries. The Analyst is a primary point of contact for the vendor community and internal stakeholders, providing clear, courteous, timely, and solution-focused support while exercising sound judgment about when to resolve issues independently and when to escalate them. The role works in a fast-paced, multi-currency environment and contributes to month-end close, internal controls, and process improvement initiatives, including automation and AI-enabled tools. It is remote, with a stated schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. The annual base salary is $60,000–$70,000, with pay potentially varying based on market location, job-related knowledge, skills, and experience.
Requirements
- Bachelor's degree in accounting, finance, or a related field preferred; an associate degree with equivalent relevant experience will be considered.
- Experience with NetSuite or a comparable ERP is required.
- Proficiency in Microsoft Excel, including working with large volumes of transactional data and supporting reconciliations and reporting.
- Strong attention to detail and commitment to accuracy, timeliness, and confidentiality.
- Strong organizational and time management skills, with the ability to work independently, manage competing priorities, and meet deadlines.
- Exceptional written and verbal communication skills and a professional, service-oriented approach, with the ability to build and maintain positive relationships with vendors and internal stakeholders.
Nice To Haves
- At least 3 years of accounts payable experience, including invoice processing, discrepancy resolution, payment preparation, and vendor communication.
- Experience in a multi-entity environment; exposure to international AP, multi-currency transactions, and VAT is strongly preferred.
Responsibilities
- Support vendor onboarding by collecting and validating tax forms, banking information, contact details, and other required documentation.
- Review vendor records for completeness and accuracy before activation, and maintain vendor master data, including payment terms, addresses, tax information, and inactive status.
- Prepare domestic and international vendor payments by ACH, check, wire transfer, virtual card, or other approved methods; support weekly pay cycles and urgent payment requests.
- Research and resolve returned payments, unapplied credits, payment discrepancies, and outstanding checks.
- Respond to vendor and internal inquiries about invoice status, payment timing, and account balances, escalating complex matters to the AP Manager as appropriate.
- Support AP month-end and year-end close activities, including accrual support and follow-up on outstanding invoices and credits.
- Reconcile vendor statements and investigate outstanding or missing invoices.
- Review AP aging reports and resolve old or unusual balances.
- Prepare reports on outstanding invoices, upcoming payments, unapplied vendor credits, and payment exceptions.
- Support Finance with research into vendor costs by entity, cost center, and expense category.
- Assist with audit requests and provide supporting documentation.
- Maintain and follow documented AP procedures, and flag opportunities to improve accuracy, efficiency, and controls.
- Support AP projects, training, and automation initiatives.
Benefits
- 401(k) retirement savings plan with employer match
- Eligibility for an annual performance bonus, based on role and company results
- Generous paid time off and paid holidays
- Comprehensive medical, dental, and vision coverage and optional insurance options
- Company-paid life and disability insurance
- Employee Assistance Program providing confidential, no-cost support for employees and their families from day one
- Flexible FSA and HSA plans
- Supportive environment that values balance, wellbeing, and flexibility
