Accounting Specialist - Accounts Payable (CL6863)
About The Position
The Accounting Specialist supports the finance department by processing invoices, maintaining vendor records, and ensuring timely and accurate payments. This role involves processing invoices, check requests, and reimbursements, verifying coding, approvals, and supporting documentation, and matching invoices to purchase orders and receipts. The specialist will also maintain vendor files, assist with vendor onboarding, respond to basic vendor inquiries, and help resolve invoice discrepancies. Additionally, the role includes assisting with digital document management, supporting month-end tasks like invoice accruals, reconciling basic financial data, and performing other accounting duties and special projects as assigned by the direct supervisor.
Requirements
- Strong attention to detail.
- Customer service mind-set.
- Ability to work with repetitive tasks accurately.
- Clear communication with vendors and campus departments.
- Basic Excel skills (sorting, filtering, formulas, etc.).
- Familiarity with ERP or accounting software.
- Demonstrated commitment to equity and inclusion through both the completion of job duties and with interaction with others.
- Support the University’s Mission and Values in their work.
Nice To Haves
- Accounting experience in higher education or non-profit setting.
- Ellucian Banner/Argos experience preferred.
- Experience supporting external audits and preparing year-end 1099 reporting.
- Experience in high-volume transaction environment.
Responsibilities
- Process invoices, check requests, and reimbursements.
- Verify coding, approvals, and supporting documentation.
- Match invoices to purchase orders and receipts.
- Maintain vendor files and assist with vendor onboarding.
- Respond to basic vendor inquiries.
- Help resolve invoice discrepancies.
- Assist with digital document management (scanning, indexing).
- Support month-end tasks such as invoice accruals.
- Reconcile basic financial data.
- Perform other accounting duties and special projects as assigned by direct supervisor.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
