Accounting Service Coordinator

Jewish Cemetery Association of Massachusetts (JCAM)•Needham, MA

7d•$55,000 - $60,000

About The Position

The Accounting Services Coordinator supports JCAM’s financial operations and administrative functions. The role maintains accurate financial records, processes accounts payable and receivable, and supports financial reporting and administration. The position calls for a proactive, detail-oriented, organized, and dependable professional who can handle confidential information discreetly and collaborate with staff, families, vendors, donors, and community partners. The role also supports burial intake and coordination, including processing permits and rotating into the on-call schedule for funeral and burial logistics.

Requirements

Associate’s degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and experience.
At least three years of bookkeeping, accounting, or financial administration experience.
Strong understanding of bookkeeping principles, accounts payable and receivable processes, account reconciliation, and financial recordkeeping.
Experience with accounting software and financial management systems.
Proficiency in Microsoft Office Suite, particularly Excel.
Strong organizational skills and exceptional attention to detail and accuracy.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong analytical, problem-solving, and decision-making skills.
Excellent verbal and written communication skills.
Ability to handle confidential information with discretion and professionalism.

Nice To Haves

Associate’s degree in accounting, finance, business administration, or a related field.
Experience working in a nonprofit or mission-driven organization.

Responsibilities

Maintain accurate financial records and bookkeeping systems in accordance with organizational policies and accounting standards.
Process accounts payable and accounts receivable transactions, ensuring timely payment of invoices.
Prepare and process deposits and financial documentation.
Coordinate internal financial activities and support compliance with organizational policies and applicable regulatory requirements, including maintaining supporting documentation and processes.
Oversee the Heartland merchant services account, including account administration, transaction monitoring, reporting, issue resolution, and vendor coordination.
Compile and prepare financial and operational reports for the CEO and Board of Directors.
Maintain financial files and records with accuracy, confidentiality, and attention to detail.
Maintain vendor files and respond to inquiries from vendors, donors, and community partners.
Oversee office purchasing, including ordering supplies, and support administrative functions to promote efficient operations and cost management.
Assist with processing work orders and maintaining organizational databases and records.
Open, sort, and distribute incoming mail, routing correspondence to appropriate staff in a timely manner.
Provide administrative support as assigned.
Reconcile paid burial fee receipts, signed Authorization for Interment forms, and burial permits.
Participate in the intake and coordination of burials.
Process burial permits and ensure required documentation is completed accurately and on time.
Rotate into the on-call schedule to support funeral and burial logistics.
Perform other duties and special projects assigned by the CEO.