Accounting Coordinator

Hemophilia Outreach•Green Bay, WI

About The Position

The Accounting Coordinator supports the Hemophilia Outreach Center’s day-to-day financial operations. The role includes accounts payable and receivable processing, financial transaction entry, account reconciliations, inventory and grant accounting support, recordkeeping, and month-end accounting activities. The coordinator helps maintain accurate financial records and supports organizational, grant, and 340B compliance requirements. This is a full-time, 40-hour-per-week, non-exempt position with 8- or 10-hour shifts across 4–5 days per week. The Hemophilia Outreach Center is a small nonprofit outpatient clinic serving individuals and families affected by bleeding disorders. Its culture emphasizes collaboration, professional and personal growth, open communication, continuous improvement, and healthy boundaries.

Requirements

High school diploma or equivalent.
At least one year of relevant accounting, finance, banking, business office, or healthcare administrative experience.

Nice To Haves

Postsecondary education in accounting, finance, banking, business, healthcare administration, or a related field.
Experience with QuickBooks or comparable accounting software.
Experience with medical billing, insurance processing, grants, inventory accounting, or healthcare finance.

Responsibilities

Coordinate accounts payable, including vendor invoices, purchase orders, employee reimbursements, early-pay discounts, weekly check runs, and positive-pay processing.
Record and reconcile bank deposits, credit card activity, petty cash, and bank accounts; monitor balances and support bank or investment transfers as directed.
Process pharmacy, patient, grant, and other receivable activity and maintain supporting transaction documentation.
Support inventory accounting through patient invoice entry, purchase orders and receipts, physical inventory reconciliation, and related adjustments.
Complete or assist with month-end reconciliations for assigned accounts, including receivables, inventory, prepaid insurance, grants, investments, annuities, and accrued wages.
Prepare or enter recurring and adjusting journal entries for revenue, depreciation, doubtful accounts, inventory adjustments, rebate receivables, and other approved accounting activity.
Maintain financial documentation for grants, restricted funds, patient assistance programs, and 340B compliance; assist with related reporting and audit requests.
Prepare laboratory costing information for the genetics team and other assigned financial reports or supporting schedules.
Participate in accounting process improvements and other financial or administrative projects consistent with the position.