Accounting & Finance Coordinator - Rochester, NY

Cornell Cooperative Extension•New York, NY

3d•$27 - $29•Onsite

About The Position

Cornell Cooperative Extension of Monroe County is hiring a full-time Accounting & Finance Coordinator to coordinate and perform the association’s day-to-day accounting and financial operations. The role supports accurate financial recordkeeping, timely financial transactions, budget monitoring, financial reporting, and compliance with Cornell University and CCE financial policies and procedures. The coordinator works closely with the WSBN regional Lead Finance Manager to meet the financial needs of the association and its staff. The role includes assisting with financial strategy, staffing plans, annual budgets, budget modifications, and grants and contracts. It also involves monitoring budgets and appropriations, overseeing payments and cash-handling procedures, maintaining fixed-asset records, reviewing financial records for discrepancies, and coordinating with the Executive Director, program staff, and finance colleagues. The coordinator performs accounts payable and receivable tasks, posts ledger batches, maintains petty cash and cash receipts, reconciles bank statements, prepares financial statements and reports, and supports fiscal year-end reporting. Other duties include tracking grant and contract finances, maintaining staff leave and benefit records, helping with Cornell billing and payments, supporting front-desk operations as assigned, participating in meetings and professional development, and following health, safety, confidentiality, and organizational policies. This is an on-site position in Rochester, New York. The schedule is 40 hours per week. The posted wage is $27.00–$29.00 per hour, commensurate with experience. Remote work is not available. No relocation or visa sponsorship is available.

Requirements

Associate’s degree in accounting or a closely related field; a GED or high school diploma plus one year of transferable program or functional experience may substitute.
Two years of experience in a financial, bookkeeping, or accounting position, or an equivalent combination of experience and education.
Ability to meet travel requirements associated with the position.
Ability to meet acceptable background-check standards.
Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
Proficient English communication skills, including speaking, reading, and writing.
Ability to perform arithmetic using whole numbers, common fractions, and decimals.
Knowledge of FASB and GAAP standards and of accounting principles, procedures, and practices.
Commitment to learn Cornell-specific accounting software.
High-level proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
Ability and willingness to work as part of a team with finance staff, Cornell University, and association staff.
Ability to communicate effectively, clearly, and tactfully through verbal, written, and electronic methods.
Ability to maintain confidentiality of financial and sensitive information.
Ability to follow and interpret written, oral, diagrammatic, or schedule-form instructions.
Ability to prepare and maintain accurate, error-free financial and statistical records.
Ability to read, analyze, and interpret varied instructions.
Ability to solve problems and address varied situations with limited standardization.
Demonstrated ability to organize, manage, and prioritize multiple tasks, deadlines, requirements, and priorities and complete work within established deadlines.
Demonstrated experience in budget preparation and management; accounts receivable and payable tracking; expense and revenue tracking; cash-flow tracking; reconciliation; reporting; compliance; and grants and contracts management.
Ability to work in a typical office environment, including lifting, moving, and/or transporting office supplies, work-related materials, and equipment, with or without accommodation.

Nice To Haves

Bachelor’s degree in Accounting and experience with nonprofit finance.
Experience with sophisticated financial software and web interfaces such as Accumatica, Kuali, FIDO, or Workday, and with nonprofit accounting.
Ability and willingness to learn and effectively use new technologies and systems.
Experience in budget preparation and management; accounts receivable and payable tracking; expense and revenue tracking; cash-flow tracking; reconciliation; reporting; compliance; and financial statement preparation.

Responsibilities

Assist in developing association financial strategies that comply with applicable laws, regulations, and CCE guidelines, with high-level guidance from the SBN Finance Manager.
Assist with planning administrative staffing needs.
Work with program staff and the Executive Director to prepare budget requests, modifications, and the annual budget for presentation and submission to appropriate staff, the Association Finance Committee, Board of Directors, and County Budget Office.
Assist the supervisor and program staff with planning, developing, and implementing grants and contracts.
Help manage and monitor budgets, expenditures, and revenues for compliance with GAAP, Cornell Accounting Procedures, and other applicable requirements.
Monitor state and federal appropriations received through Cornell University.
Ensure payments, petty cash, and other financial transactions are processed accurately and promptly, and follow cash-handling and recording procedures.
Ensure periodic physical inventories of the association’s fixed assets are completed.
Audit financial records for discrepancies and potential issues, identify possible solutions, and work with the Executive Director and WSBN Finance Manager to resolve them.
Monitor grant and contract expenditures and revenues for compliance.
Serve as the initial local point of contact for association staff finance questions and as the local point of contact for the WSBN Lead Finance Manager.
Perform accounts payable and receivable tasks, including invoice and voucher entry, check processing after authorization and verification, cash receipt entry, and posting sub-ledger batches to the general ledger.
Maintain daily cash receipts and petty cash records, including monthly reconciliation and departmental summaries, and prepare disbursement vouchers.
Reconcile monthly bank statements for all association accounts and maintain the fixed-asset subsidiary journal based on physical inventories.
Prepare and submit fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.
Prepare internal and external reports and maintain funder documentation in accordance with grant and contract guidelines.
Procure certificates of insurance and determine disability and indirect costs for grant-budget development when requested.
Prepare monthly, quarterly, and annual financial statements and reports.
Reconcile and record monthly Cornell University payroll and expense billing and arrange timely ACH payment of the monthly operating statement.
Record state and federal appropriations received through Cornell University and make necessary adjustments to salary account distributions.
Attend and participate in association Board or committee meetings as assigned.
Collaborate with WSBN Finance staff and HR One on unemployment claims and verification.
Maintain accurate and timely association staff benefit and leave records and vacation, sick, and personal-time accruals.
Maintain an active working relationship with the WSBN Finance Manager to meet WSBN obligations.
Maintain confidentiality of financial, sensitive, and other accessed or maintained information.
Provide direct front-desk support as assigned and maintain courteous relationships with the public, directing callers and visitors or providing basic program and event information.
Prepare and submit accurate expense and mileage reports, receipts, supporting documents, and vouchers in accordance with established policies and deadlines.
Provide information to support reports, impact statements, and success stories for funders, advisory committees, the Board, and others.
Transport oneself and/or program materials and resources required for position responsibilities.
Develop and pursue a professional development plan with the supervisor and participate in required orientation, training, and in-service events.
Support a safe work environment, follow applicable health and safety requirements, and communicate identified hazards to supervisors.
Support Cornell Cooperative Extension activities, follow applicable laws and organizational policies, represent the association professionally, complete assigned work accurately and on time, and maintain regular, predictable attendance and punctuality.
Meet travel requirements associated with the position.