Accounting & Finance Coordinator
About The Position
The Accounting & Finance Coordinator works in the Administration department and supports the Accounts Payable/Accounts Receivable Manager with daily accounting operations. The role includes financial data entry, payment-processing preparation, reconciliations, grant billing, recordkeeping, and related administrative support. It requires strong organization, attention to detail, and intermediate Excel proficiency to help maintain accurate financial records and efficient accounting processes. The position is grant-funded, full-time, non-exempt (hourly), and based in Springfield, Massachusetts. The work is primarily in a professional office environment and involves computer use, financial data entry, document review, and filing. Occasional standing, walking, bending, and lifting office supplies or files weighing up to 25 pounds may be required. Reasonable accommodations may be made for qualified individuals with disabilities. New North Citizens’ Council is a community-based nonprofit focused on improving residents’ quality of life through education, workforce development, family support, and community services. The organization is committed to equity, inclusion, and culturally responsive service delivery. NNCC is an Equal Opportunity Employer and provides reasonable accommodations in accordance with the ADA. Employment is at-will.
Requirements
- High school diploma or equivalent.
- At least 1 year of accounting, bookkeeping, accounts payable, accounts receivable, or related financial administrative experience.
- Intermediate proficiency in Microsoft Excel, including formulas, sorting, filtering, and working with financial spreadsheets.
- Strong organizational skills and attention to detail.
- Ability to enter, review, and maintain financial information accurately.
- Familiarity with basic accounting principles and financial documentation.
- Ability to manage multiple tasks, prioritize deadlines, and work independently.
- Strong communication and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive financial information professionally.
Nice To Haves
- Associate's degree in Accounting, Finance, Business Administration, or a related field.
- Experience using accounting or financial management software.
- Previous experience with financial reconciliations and payment processing.
- Experience supporting grant billing or financial operations in a nonprofit organization.
Responsibilities
- Enter and process financial information, including vouchers, vendor bills, bank interest, and check information.
- Review financial documents for completeness and accuracy before submitting them for processing.
- Organize, file, and maintain processed vouchers and supporting financial documentation.
- Assist the AP/AR Manager with routine accounting transactions and related administrative tasks.
- Reconcile automatic payments and payroll-related transactions against supporting records.
- Identify and report discrepancies to the AP/AR Manager for review and resolution.
- Prepare and process routine, less complex grant billings according to established procedures.
- Maintain accurate documentation and supporting records for grant billing and reconciliations.
- Maintain organized electronic and physical accounting files.
- Manage office supply inventory, place orders, and monitor supply needs.
- Assist with financial reports, spreadsheets, and other administrative tasks as assigned.
- Maintain confidentiality of financial, employee, and organizational information.
- Support the AP/AR Manager in meeting accounting deadlines and maintaining efficient department operations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
