Accounting Coordinator

ARTISAN Management Group•Des Moines, IA

2d•$60,000 - $70,000

About The Position

The Accounting Coordinator supports ARTISAN’s day-to-day accounting operations, including accounts payable, vendor onboarding and coordination, financial documentation, and month-end close activities. The role is the primary liaison between internal teams and the outsourced accounting partner, helping ensure accurate information, timely approvals, and efficient accounting processes. Working closely with the Controller, internal departments, vendors, and external accounting partners, the Accounting Coordinator maintains accurate financial records, resolves accounting issues, and supports the accuracy and efficiency of ARTISAN’s accounting operations. The position also helps coordinate cash management, vendor payments, compliance documentation, and improvements to accounting workflows.

Requirements

At least 2 years of accounting, accounts payable, or related financial operations experience.
Associate’s or bachelor’s degree in Accounting, Finance, or a related field, or equivalent professional experience.
Strong computer proficiency, including Microsoft Office, Microsoft Excel, electronic communications, and accounting or ERP systems.
Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills for coordinating with vendors, internal departments, and external accounting partners.
Ability to identify discrepancies, research accounting questions, and escalate issues appropriately.
Ability to work independently, adapt to changing priorities, and learn new systems and responsibilities.
Commitment to accuracy, confidentiality, and adherence to accounting procedures and internal controls.

Nice To Haves

Experience in multifamily real estate, property accounting, or investment accounting.
Experience with Realpage or AvidXchange accounting software.
Experience coordinating with outsourced accounting providers or shared-services teams.
Experience supporting bank reconciliations, vendor payment processing, and month-end close activities.

Responsibilities

Coordinate accounts payable processing with the outsourced accounting partner, including invoice coding, documentation, approval routing, and preparation of payment runs for management review and authorization.
Process urgent check requests and coordinate in-office check preparation and payment delivery.
Under the Controller’s direction, execute day-to-day cash management activities, including fund transfers, lender draws, wire transfers, escrow transactions, and investor distributions.
Coordinate payments for capital improvements and renovation projects with Construction Management and Asset Management, aligning payments with project funding, available cash, and draw schedules.
Coordinate vendor payments across the Property Management System (PMS), Vendor Credentialing, and AvidXchange.
Serve as a primary vendor contact for invoice submissions, payment status, accounting inquiries, issue resolution, and compliance verification.
Maintain accurate vendor records, including W-9 forms, payment information, addresses, contact information, and other required documentation.
Coordinate vendor account, payment method, and banking information updates in accordance with verification procedures and internal controls.
Collect and organize invoices, banking records, transaction documentation, and supporting materials for the outsourced accounting partner.
Support general accounting activities by researching transactions, assisting with reconciliation inquiries, and coordinating journal entry requests and accounting questions.
Assist with month-end close by tracking outstanding items, following up on approvals, and coordinating documentation to meet reporting deadlines.
Maintain organized and accurate accounting records, including documentation related to audits, insurance, licensing, and financial compliance.
Identify accounting workflow, system, and reporting inefficiencies and collaborate with the accounting team on improvements.
Monitor accounting activities for discrepancies, unusual transactions, and processing delays, escalating concerns to the Controller.
Coordinate with team members and department leaders to resolve invoice coding questions, obtain approvals, and ensure timely financial transaction processing.
Support implementation and consistent application of accounting policies, internal controls, and financial procedures.
Assist with additional accounting and administrative responsibilities as organizational needs evolve.
Represent the company professionally and perform other related duties as needed.