Accounting Coordinator

FORTIS GROUP dba silhouette security•Charlotte, NC

6d•$20 - $24

About The Position

Fortis Security Inc. is seeking a detail-oriented Bookkeeper to support its growing business. The position handles day-to-day accounts payable and accounts receivable, prepares payroll information for review, and ensures transactions and payroll entries are accurately recorded in QuickBooks. It is suited to an entry- to mid-level candidate with a bookkeeping foundation who is organized, reliable, and comfortable meeting recurring deadlines. This is a full-time position based in North Carolina, with a typical Monday through Friday daytime schedule. The work involves computer-based tasks, regular communication with internal teams and outside contacts, and recurring payroll and billing deadlines. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the position. Related duties may be assigned as business needs evolve.

Requirements

High school diploma or equivalent required; bookkeeping or accounting coursework is helpful. A college degree is not required.
Working knowledge of QuickBooks and an understanding of basic bookkeeping, account coding, and reconciliations.
Comfort using spreadsheets, including Microsoft Excel or Google Sheets, and organizing electronic records.
Strong attention to detail, basic math skills, and the ability to identify and follow up on discrepancies.
Ability to manage recurring deadlines, communicate clearly, and handle confidential information with discretion.

Nice To Haves

Prior bookkeeping, accounts payable, accounts receivable, or payroll support experience preferred; approximately one to three years is helpful.
Experience preparing payroll information and recording payroll journal entries.
Familiarity with hourly employee timekeeping and payroll systems.
Experience supporting a service-based business or working with multiple client accounts.

Responsibilities

Review and enter vendor invoices, confirm coding and approvals, prepare payments for authorization, and reconcile vendor statements.
Prepare and send client invoices, apply payments, maintain accurate customer balances, and follow up on outstanding invoices and billing questions.
Collect and review timekeeping records and approved payroll changes, follow up on discrepancies, and prepare payroll information for review and submission through the company's payroll provider.
Record payroll journal entries in QuickBooks, including wages, employer taxes, deductions, benefits, and payroll liabilities; reconcile entries to payroll reports and confirm payments are recorded correctly.
Maintain accurate QuickBooks records and reconcile bank and credit card accounts; research discrepancies and bring unresolved items to the Managing Director.
Maintain organized invoices, receipts, payroll reports, and supporting records; assist with month-end close and prepare routine AP, AR, and account balance reports.
Coordinate with People & Culture, Operations, the Managing Director, the CEO, and outside accounting support to resolve questions while protecting confidential employee and financial information.