Accounting Assistant - Accounts Receivable
About The Position
The Accounting Assistant – Accounts Receivable is responsible for day-to-day Accounts Receivable, Cash Management, Expense Reimbursement, Tax Compliance, and other business functions for the ISTA Business Office. Work is performed within established procedures and guidelines with limited supervision. The position is located at the Indiana State Teachers Association headquarters in downtown Indianapolis, is part of the ASO Bargaining Unit, and reports to the CFO/Operations Director and Supervisor of Accounting. The Indiana State Teachers Association represents public school teachers and support staff throughout Indiana and works for quality schools, equity, and racial and social justice.
Requirements
- High school diploma or equivalent.
- Experience maintaining accounting records, including general ledger transactions, journal entries, reconciliations, and supporting documentation.
- Knowledge of Microsoft Dynamics GP or similar accounting software.
- Knowledge of Concur or a comparable expense reporting system.
- Ability to work independently, prioritize assignments, and manage deadlines with minimal supervision.
- Strong organizational skills and attention to detail.
- Commitment to providing excellent customer service through responsive and professional interactions with internal and external customers.
- Working knowledge of Microsoft Office applications, particularly Excel, for account reconciliations, data entry, tracking, and reporting.
Responsibilities
- Create monthly bank reconciliations.
- Maintain accounts receivable records and process monthly billings.
- Administer and process Concur expense reimbursements and ISTA corporate credit card accounts.
- Prepare account reconciliations as assigned.
- Prepare local unions’ tax and Secretary of State filings and prepare property tax returns.
- Assist with payroll as needed.
- Maintain lease files.
- Maintain corporate insurance records.
- Administer AAA memberships.
- Order and organize office supplies and other necessary office products.
- Perform miscellaneous job-related activities assigned by the supervisor.
Benefits
- Paid vacation and sick days
- Paid holidays
- Floating holidays
- Paid winter break
- Employer-supplemented healthcare plan
- Employer-supplemented dental plan
- Employer-supplemented vision plan
- Health savings account (HSA)
- Employer-supplemented 401(k)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
