Accounting Assistant I

MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT•Marina, CA

1d•$29 - $38•Onsite

About The Position

Under general supervision, the Accounting Assistant I performs accounting, fiscal recordkeeping, and office support work for the District. The role prepares, maintains, and processes District fiscal records and maintains accounts payable functions. It is the fully experienced working level for District accounting and fiscal support, including maintaining and assisting with accounting and fiscal records such as accounts payable and the general ledger. The position supports accurate and timely financial processing, vendor communications, purchasing workflows, reporting, and record preservation. It also provides customer service to internal and external customers, maintains effective working relationships, follows an assigned work schedule, and performs other job-related duties as required. Work is performed in an office environment, with moderate exposure to foul odors, dirt, dust, outdoor conditions, and potentially hazardous conditions. The role involves constant contact with District employees and members of the public. Physical demands include frequently standing and walking, sitting for extended periods, stooping, kneeling or crouching, and lifting or moving objects weighing up to 40 pounds without assistance (heavier objects with assistance).

Requirements

Three to five years of accounting work experience.
Knowledge of general accounting purposes, methods, practices, procedures, and financial recordkeeping systems.
Knowledge of various accounting software systems and experience with Microsoft Dynamics.
Knowledge of purchasing processes.
Knowledge of Microsoft Office and Excel.
Ability to operate and use the District’s computerized scale and fee computation system.
Knowledge of correct English usage, spelling, grammar, and punctuation.
Ability to perform financial and recordkeeping assignments requiring interpretation and application of basic accounting principles.
Ability to perform general accounting support duties and apply District financial recordkeeping and reporting requirements.
Ability to navigate accounting software and maintain accounting database information.
High integrity, organization, a strong work ethic, attention to detail, and ability to produce high-quality work.
Ability to allocate and prioritize assignments, work independently, and meet deadlines.
Self-motivated, quick learner with effective communication skills and ability to work as a team player.
Ability to deal tactfully, courteously, and efficiently with the public and staff; establish and maintain cooperative working relationships.
Ability to exercise sound judgment with or without specific instructions and communicate clearly and effectively orally and in writing.
Ability to work well under pressure, establish priorities, coordinate priorities with others, and interact with District management, personnel, and the public.
Physical ability to frequently stand and walk, sit for extended periods, stoop, kneel or crouch, and lift or move objects up to 40 pounds without assistance; heavier objects may be moved with assistance.
Corrected hearing and vision within the normal range, normal manual dexterity and eye-hand coordination, and verbal communication ability.

Nice To Haves

Associate degree (AA degree preferred).

Responsibilities

Perform accounting, fiscal recordkeeping, and office support work.
Enter vendor invoices into the accounting system within 24 hours of receipt and ensure they are posted to the correct account and cost center.
Forward vendor invoices to the appropriate managers for approval and follow up on approvals.
Reconcile vendor statements monthly or more often as needed.
Prepare cash requirements reports and checks weekly.
Communicate with vendors about invoicing questions and ensure current W-9 information is on file.
Perform annual 1099 reporting.
Maintain the vendor database in the accounting software.
Assist with reconciling general ledger accounts.
Maintain and administer the purchase requisition system.
Monitor the accounts payable general mailbox and process information as necessary; encourage vendors to send invoices electronically to accounts payable.
Prepare and enter check deposits into the bank.
Prepare accounting reports and related correspondence as needed or directed.
Support management during the annual year-end audit.
Maintain the integrity of historical records.
Adhere to the assigned work schedule and meet District attendance standards.
Provide good customer service to internal and external customers and maintain positive, effective working relationships with District employees.
Perform other duties as assigned.