Accounting Administrator

Flex N Gate•Grand Prairie, TX

About The Position

The Accounting Administrator handles accounting records and transactions across accounts receivable, accounts payable, and payroll. The role verifies invoices and other accounting documents, maintains financial records, enters data into ERP and payroll systems, reconciles records, investigates discrepancies, and protects confidential information. It also supports accurate customer billing and collections, vendor payments, and payroll processing in accordance with company policies and applicable requirements. The posting’s summary describes payroll responsibilities, including processing and managing payroll, ensuring employees are paid accurately and on time, calculating wages, verifying timesheets, managing payroll taxes, preparing payroll reports, maintaining payroll records, resolving discrepancies with HR and Finance, and supporting compliance and audits.

Requirements

Associate’s degree or equivalent from a two-year college or technical school, or at least one year of related experience and/or training.
Basic knowledge of general accounting principles.
Strong organizational skills.
Strong verbal and written communication skills.
Proficiency with computer applications and administration systems, specifically Microsoft Office.
Ability to work effectively alone and prioritize work.
Highly motivated, service- and team-oriented approach with attention to detail.
Strong analytical ability.
Ability to manage multiple projects.
Detail-oriented.

Nice To Haves

Collections, accounts payable, or payroll experience, as applicable.

Responsibilities

Verify the accuracy of invoices and other accounting documents and records.
Update and maintain records of financial transactions, including disbursements, expense vouchers, accounts payable, payroll, accounts receivable, and invoicing.
Enter data into computer systems using defined ERP and payroll programs.
Reconcile records with company employees and management, vendors, or customers.
Investigate questionable data and recommend actions to resolve discrepancies.
Protect organizational information by keeping it confidential.
Set up and maintain customer accounts in the ERP system.
Maintain the billing system; carry out billing and collections; and apply customer remittances.
Monitor customer account details for non-payments, delayed payments, and other irregularities.
Process accounts payable in accordance with corporate internal control procedures, including three-way matching.
Pay vendors by monitoring discount opportunities, preparing vouchers, and resolving purchase order, contract, invoice, payment, and documentation discrepancies.
Collect, calculate, and enter payroll information in accordance with company policy and procedures.
Update payroll records for changes in exemptions, insurance coverage, savings deductions, job titles, and department or division transfers.
Resolve payroll discrepancies by collecting and analyzing information.
Process government requirements, terminations, and other employee documentation as required.
Process year-end adjustments, taxable benefits, and tax documents.
Calculate wages, verify timesheets, manage payroll taxes, prepare payroll reports, and maintain payroll records, as described in the summary.
Collaborate with HR and Finance to resolve discrepancies, support compliance, and assist with audits, as described in the summary.