Accounting & Administrative Assistant
About The Position
The Accounting & Administrative Assistant supports the management and review of accounting functions and activities in accordance with company requirements, providing financial, clerical, and administrative services. The role reviews and processes service provider invoices, monitors accounts and payment status, reconciles statements, researches discrepancies, and communicates with vendors, service providers, district teams, and internal customers. It also supports cost accounting and billing for Operations and performs branch administrative duties such as visitor management, travel arrangements, special projects and events, sales operations, and office supply restocking. The position is full-time at 40 hours per week, with an hourly pay range of USD 24–26. The employee will work in a professional, international, open, and enthusiastic team environment, receive a personalized development plan and varied training, and have career opportunities within the company. An option to participate in the Employee Stock Purchase Plan and a diverse benefits package are offered.
Requirements
- Technically proficient, with strong accounting, analytical, and research skills.
- Excellent organizational skills and attention to detail.
- Motivated self-starter who works with urgency.
- Ability to thrive in a fast-paced, dynamic environment.
- Proficiency in Microsoft Office applications, particularly Excel, and financial query tools.
- Excellent written and spoken English communication skills.
- Experience working with Microsoft Word, Excel, OneNote, and Outlook.
Nice To Haves
- Experience with Hyperion Financial Management.
Responsibilities
- Review service provider invoices for appropriate documentation, provisions, and approval before payment.
- Ensure timely and accurate entry of invoices, check requests, and related items into financial systems.
- Monitor and manage accounts, including statement reconciliation, to support timely payment of open invoices.
- Review data to identify unresolved payment issues, process gaps, and payment trends.
- Identify challenges in payment and billing processes and assist the network in developing improvement action plans.
- Follow company policies and regulations with integrity and professionalism.
- Communicate with vendors, service providers, and district teams about open invoices, escalating at-risk or past-due items.
- Build and maintain collaborative relationships with vendors and the internal network.
- Update internal systems with detailed notes about actions and follow-up.
- Keep service provider profiles current and aligned with corporate requirements.
- Respond to service provider inquiries and reconcile vendor statements monthly and quarterly.
- Research, reconcile, and resolve invoice discrepancies.
- Assist with projects, ad-hoc data analysis, and other tasks assigned by management.
- Aid and assist team members when needed.
- Support internal Operations customers with cost accounting and billing.
- Support branch administration, including visitor management, arranging travel itineraries, assisting with special projects and company events, supporting sales operations, and ordering and restocking office supplies.
- Complete at least 52 hours of relevant training per year and pursue professional development goals.
Benefits
- Option to participate in the Employee Stock Purchase Plan.
- Diverse benefits package.
- Personalized development plan with a variety of training methods.
- Career opportunities within the company locally, regionally, and globally.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
