Accounting & Administrative Assistant

Expeditors • San Diego, CA

2d

About The Position

Support the management and review of accounting functions and activities in accordance with company requirements, providing quality financial, clerical, and administrative services. The role handles invoice review and processing, account monitoring and reconciliation, payment issue research, vendor communications, and support for cost accounting and billing. It also assists with branch administration, including visitor management, travel arrangements, special projects and company events, sales operations, and office supply management.

The position is part of Expeditors, an international logistics company that emphasizes promoting from within, employee development, and a collaborative professional environment. The role is offered for 40 hours per week and includes a personalized development plan and opportunities for career growth.

Requirements

• Strong accounting, analytical, and research skills.
• Excellent organizational skills and attention to detail.
• Self-motivated, able to work with urgency, and able to thrive in a fast-paced, dynamic environment.
• Proficiency in Microsoft Office applications, especially Excel.
• Experience with Microsoft Word, Excel, OneNote, and Outlook.
• Excellent written and oral English communication skills.

Nice To Haves

• Experience with Hyperion Financial Management or other financial query tools.

Responsibilities

• Review service provider invoices for appropriate documentation, provisions, and approval before payment.
• Ensure timely and accurate entry of invoices, check requests, and related items into financial systems.
• Monitor accounts and reconcile statements to support timely payment of open invoices.
• Review data to identify unresolved payment issues, process gaps, and payment trends.
• Identify challenges in payment and billing processes and assist the network in developing improvement plans.
• Follow company policies and regulations with integrity and promote compliance.
• Communicate with vendors, service providers, and district teams about open invoices, escalating at-risk or past-due items.
• Build and maintain collaborative relationships with vendors and the internal network.
• Update internal systems with detailed notes on actions and follow-up.
• Keep service provider profiles current and aligned with corporate requirements.
• Respond to service provider inquiries and reconcile vendor statements monthly and quarterly.
• Research, reconcile, and resolve invoice discrepancies.
• Assist with projects, ad hoc data analysis, and other tasks assigned by management.
• Aid and assist team members as needed.
• Work with Operations customers to provide support for cost accounting and billing.
• Support branch administration, including visitor management, travel itineraries, special projects and company events, sales operations, and ordering and restocking office supplies.
• Complete at least 52 hours of relevant training per year and pursue professional development goals.

Benefits

• Employee Stock Purchase Plan participation option.
• Diverse benefit package.
• Personalized development plan with a variety of training methods.
• Career opportunities locally, regionally, and globally.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed