BestDrive Accounting Administrative Assistant

Continental • Charlotte, NC

3d

About The Position

The BestDrive Retail Accounting Administrative Assistant supports the Store Manager and helps maintain the site’s accounting principles, practices, procedures, and initiatives. The role administers business processes that include inventory management, receiving and delivery processing, use of business computer systems (MaddenCo and the SAP interface), and interaction with internal customers.

The position processes receivables and payables, reconciles accounts and monthly inventory, maintains work-order and invoice paperwork, records customer payments, and supports inbound calls, orders, order entry, and logistics assistance for outside sales associates. The assistant also helps keep the front office organized, communicates effectively with internal customers, and assists with internal and external audit requests. Other duties may be assigned by the manager.

The work is performed in an office and retail sales-counter environment. Hours are Monday through Friday. Relocation assistance is not offered, and applicants must be legally authorized to work in the United States; employment visa sponsorship is not available.

Requirements

• Must be at least 18 years of age.
• High school diploma or equivalent.
• Previous work experience with account reconciliation and accounts payable/accounts receivable.
• Ability to plan and organize tasks, manage priorities, and use available resources to complete tasks within deadlines.
• Interpersonal skills to interact effectively with customers, vendors, competitors, and employees.
• Phone and customer-service skills for interacting with internal and external customers.
• Basic Microsoft Excel skills, including sorting and filtering information.

Nice To Haves

• Some college or military experience.
• At least 1 year of experience in the tire industry.
• At least 2 years of accounting experience in account reconciliation and accounts payable/accounts receivable.
• Intermediate Microsoft Office skills.

Responsibilities

• Process receivables and payables for in-person customer interactions.
• Reconcile accounts.
• Maintain the flow of work orders, invoices, and other paperwork needed to receive customer payments.
• Keep the front office organized and maintained so employees and customers can promptly obtain needed information.
• Communicate effectively with internal customers.
• Record cash, check, and credit-card transactions when posting customer payments.
• Support inbound calls and orders, and provide order-entry and logistics assistance for outside sales associates.
• Reconcile monthly inventory.
• Administer inventory receiving and deliveries.
• Assist with internal and external audit requests.
• Help maintain a positive work atmosphere through conduct and communication that support business operations and company expectations.
• Perform other duties as assigned by the manager.

Benefits

• Immediate benefits
• Paid time off
• Employee discounts, including tire discounts
• Employer 401(k) match
• Diverse and inclusive work environment
• Employee Assistance Program
• Future growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED