BestDrive Accounting Administrative Assistant
About The Position
The BestDrive Retail Administrative Assistant supports the success of the store by assisting the Store Manager and maintaining site accounting principles, practices, procedures, and initiatives. The role administers business processes including inventory management, receiving and delivery processing, business computer systems (MaddenCo and SAP interface), and internal customer interactions. The position is based in an office/retail sales counter environment. Work hours are Monday through Friday. No relocation assistance is offered. Legal authorization to work in the U.S. is required; employment visa sponsorship is not available for this opening.
Requirements
- Must be at least 18 years of age.
- High school diploma or equivalent.
- Previous work experience with account reconciliation and accounts payable/receivable (AP/AR).
- Ability to plan and organize tasks, manage priorities, and use available resources to complete tasks within deadlines.
- Interpersonal skills to interact effectively with customers, vendors, competitors, and employees.
- Phone and customer service skills for interacting with internal and external customers.
- Basic Microsoft Excel proficiency, including sorting and filtering information.
Nice To Haves
- Some college or military experience.
- At least 1 year of experience in the tire industry.
- At least 2 years of accounting experience in account reconciliation and AP/AR.
- Intermediate Microsoft Office proficiency.
Responsibilities
- Process receivables and payables for in-person customer interactions.
- Reconcile accounts.
- Maintain paper flow for work orders, invoices, and other items needed to receive payment from customers.
- Keep the front office organized and maintained so employees and customers can promptly obtain needed information.
- Communicate effectively with internal customers.
- Post customer payments by recording cash, checks, and credit card transactions.
- Support inbound calls and orders, and provide order entry and logistics assistance for outside sales associates.
- Reconcile monthly inventory.
- Administer inventory receiving and deliveries.
- Assist with internal and external audit requests.
- Help maintain a positive work atmosphere through conduct and communication that support business operations and company demands and expectations.
- Perform other duties as assigned by the manager.
Benefits
- Immediate benefits
- Paid time off
- Employee discounts, including tire discounts
- Employer 401(k) match
- Diverse and inclusive work environment
- Employee Assistance Program
- Future growth opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
