BestDrive Accounting Administrative Assistant

BestDrive•Charlotte, NC

2d•Onsite

About The Position

The BestDrive Retail Administrative Assistant supports the store’s success by assisting the Store Manager and maintaining site accounting principles, practices, procedures, and initiatives. The role administers business processes including inventory management, receiving and delivery processing, business computer systems (MaddenCo and SAP interface), and internal customer interaction. The position is based in an office/retail sales counter environment, with work hours Monday through Friday. No relocation assistance is offered, and legal authorization to work in the U.S. is required; the company will not sponsor employment visas for this opening.

Requirements

Must be at least 18 years of age.
High school diploma or equivalent.
Previous work experience with account reconciliation and accounts payable/accounts receivable (AP/AR).
Ability to plan and organize tasks, manage priorities, and use available resources to complete tasks within deadlines.
Interpersonal skills to interact effectively with customers, vendors, competitors, and employees.
Phone and customer service skills for interacting with internal and external customers.
Microsoft Office Suite proficiency, including basic Excel skills such as sorting and filtering information.
Legal authorization to work in the U.S.; employment visa sponsorship is not available.

Nice To Haves

Some college or military experience.
At least 1 year of experience in the tire industry.
At least 2 years of accounting experience in account reconciliation and AP/AR.
Intermediate Microsoft Office skills.

Responsibilities

Process receivables and payables for in-person customer interactions.
Reconcile accounts.
Maintain paper flow for work orders, invoices, and other items needed to receive payment from customers.
Keep the front office organized and maintained so employees and customers can promptly obtain needed information.
Communicate effectively with internal customers.
Post customer payments by recording cash, check, and credit card transactions.
Support inbound calls and orders, and provide order entry and logistics assistance for outside sales associates.
Reconcile monthly inventory.
Administer inventory receiving and deliveries.
Assist with internal and external audit requests.
Maintain a positive work atmosphere through conduct and communication that facilitate business operations and meet company demands and expectations.
Perform other duties as assigned by the manager.