Accounting/Admin Clerk (30 Hours Per Week- PT)

Aston Carter•Fresno, CA

6d•$26 - $26•Onsite

About The Position

The Accounting/Admin Clerk is a part-time, on-site position based in Fresno, California, working approximately 30 hours per week. This contract-to-hire role combines accounting, front desk, office administration, payroll, and project support. The clerk assists with billing, accounts payable and receivable, payroll documentation, employee records, project proposals and bid packages, scheduling, correspondence, and general office operations. The role uses Sage Accounting Software, Microsoft 365, and standard office equipment in a professional, team-oriented office environment.

Requirements

High school diploma or equivalent.
At least 2 years of experience in administrative support, office coordination, accounting, or project support.
Experience with billing, payroll processing, and accounts payable.
Experience with accounts payable and accounts receivable processes.
Proficiency with Microsoft 365 Business, including Outlook, Excel, Word, and Teams.
Proficiency in Microsoft Excel for data entry, tracking, and reporting.
Strong, accurate data entry skills and attention to detail.
Experience providing administrative support, including filing, scanning, clerical work, and front desk operations.
Strong organizational, multitasking, and time-management skills.
Strong verbal and written communication skills for interacting with customers, vendors, and internal staff.
Ability to work independently and collaboratively in a fast-paced environment.
Comfort using email, calendar management, and scheduling tools.
Ability to manage competing deadlines while maintaining quality and accuracy.

Nice To Haves

Associate degree in a related field.
Prior experience in construction, manufacturing, or a related industry.
Experience using Sage Accounting Software.
Experience preparing project proposal packets, bid packages, or project documentation.
Knowledge of construction project administration processes.
Strong customer service skills and the ability to handle inquiries professionally.
Effective problem-solving abilities and sound judgment when handling issues or escalations.
Experience with logistics coordination.
Ability to support leadership, project managers, and field personnel with professionalism and discretion.

Responsibilities

Answer and direct incoming phone calls professionally and courteously.
Greet visitors, provide front desk coverage, and assist with customer inquiries.
Open, sort, and distribute incoming mail and deliveries.
Maintain organized electronic and physical filing systems.
Manage office correspondence and perform general administrative tasks.
Assist with special projects and additional duties assigned by leadership.
Prepare and process customer invoices and billing documentation.
Enter, track, and maintain accounts payable records.
Communicate with vendors, reconcile invoices, and follow up as needed.
Support accounting functions using Sage software and maintain accurate financial records.
Ensure billing and accounting documentation is complete, accurate, and properly filed.
Collect, review, and submit employee timesheets and payroll data.
Coordinate employee schedules and assist with workforce planning.
Submit payroll information on time and in accordance with internal procedures.
Maintain employee records and administrative documentation.
Prepare and assemble project proposal packets, bid packages, and supporting documents.
Assist with project correspondence, reports, and document management.
Coordinate meetings, appointments, and project schedules for project managers and teams.
Maintain organized, current, and accessible project files.
Support project managers with administrative and operational needs throughout the project lifecycle.
Use Microsoft 365 applications, including Outlook, Excel, Word, and Teams, for email, calendar coordination, data entry, and document preparation.
Perform accurate data entry for billing, accounts payable, payroll, and project information.
Perform scanning, filing, clerical work, and other general administrative tasks.
Assist with logistics coordination as needed.
Provide professional support to staff, leadership, project managers, and field personnel.

Benefits

Medical insurance
Dental insurance
Vision insurance
Critical illness, accident, and hospital coverage
401(k) retirement plan with pre-tax and Roth post-tax contributions
Life insurance, including voluntary life and AD&D coverage for employees and dependents
Short- and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time off/leave, including PTO, vacation, or sick leave