Account Clerk Ops

Inland Regional Center • San Bernardino, CA

7d • $25 - $35

About The Position

Under general supervision of the Accounting & Audit Manager, the Account Clerk Ops performs fiscal clerical work involving the calculation, examination, and reconciliation of fiscal records related to employee travel reimbursement, accounts payable, and accounts receivable. The role processes travel claims and accounts payable, handles cash receipts and transfers, prepares journal entries and reconciliations, and maintains financial records and documentation. The position also supports audits, provides information or training to staff as assigned, and assists with projects designated by the Manager.

The Account Clerk Ops uses UFS and/or a PC network and a variety of software, follows agency IT security protocols and procedures, and maintains an orderly work area. The position requires cooperative and adaptable teamwork, reliable attendance, effective verbal and written communication, confidentiality, and compliance with agency policies and procedures. Other or additional work may be assigned.

Requirements

• High school diploma or equivalent.
• Twelve months of clerical work experience.
• Knowledge of Microsoft product applications.
• Knowledge of office practices and procedures.
• Knowledge of electronic data processing.
• Ability to prepare reports.
• Ability to use a ten-key calculator proficiently.
• Ability to read and interpret governmental regulations.
• Ability to maintain a high level of confidentiality.
• Full use of an automobile, a valid California driver's license, and liability insurance at the minimum amount prescribed by law, or the ability to provide independent transportation; must maintain a safe driving record.
• Good verbal and written communication skills.

Responsibilities

• Examine monthly employee travel claims for accuracy and completeness, investigate discrepancies, and calculate reimbursements according to agency policy and procedures.
• Assign Operations vendor numbers to new employees and select appropriate vendor and General Ledger account numbers based on job assignments and cost centers.
• Enter and process monthly travel claim expenses; maintain and file claims; and distribute reimbursement checks.
• Process Operations, Purchase of Service, and Revenue stop-payment and void requests, obtain bank confirmation letters within five days for stop-payment requests, and notify requestors.
• Calculate scheduled transfers between the Representative Payee Bank Account and the Operations Bank Account based on journal-entry updates.
• Prepare Consumer Fund Cash Transfer Forms and forward them to Finance twice a month.
• File journal-entry updates and other Operations documents and reports accurately and on time.
• Process operating-fund cash receipts, deposit funds into proper accounts, determine account distributions, and prepare journal-entry vouchers for key entry.
• Prepare weekly accounts-payable input by checking vendor invoices, receiving reports, and purchase orders and determining account distributions.
• Investigate and resolve discrepancies in accordance with legal and administrative requirements and agency policy.
• Complete accounts-payable input documents, select General Ledger account codes, enter accounts payable, and assign accrual and disbursement journal-entry numbers, dates, and descriptions.
• Prepare manual journal entries, maintain the journal-entry log, and maintain and file accounts-payable records.
• Prepare monthly bank reconciliations for the Flexible Spending Account, Representative Payee Fund, and Investment Funds.
• Prepare monthly cost allocations.
• Compile, monitor, and research vendor data to track expenditures and assist in gathering records and documents for audits.
• May act as unit sponsor; train or orient new staff, explain agency policy, review or correct others' work, establish work sequences and priorities, set production goals, and provide procedural information as assigned.
• Assist with unit projects assigned by the Manager.
• Enter data into UFS and/or the PC network using a variety of software.
• Use office equipment appropriately, keep it in good repair, maintain an orderly work area, and observe safety rules.
• Work cooperatively with others, share expertise, answer questions, contribute to team harmony, and adapt to interruptions and changing priorities.
• Maintain good attendance and punctuality; communicate effectively; and keep the Manager informed of pending work, work in progress, and problems.
• Use agency IT systems as assigned while maintaining security and following agency protocols, procedures, rules, and requirements.
• Attend required training sessions and comply with and ensure program compliance with agency Personnel Policies and Procedures.
• Perform other or additional work as assigned.

Benefits

• The posting refers to a generous benefits package and employee perks, with details available at the linked careers page; specific benefits are not listed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED