Academic Scheduling Specialist
About The Position
The Academic Scheduling Specialist provides administrative support and coordination for scheduling full-time faculty and adjuncts into academic schedules, ensuring that university programs are fully staffed each semester. This is an internal staffing role, not a recruitment position. The specialist coordinates activities related to contracting and hiring adjunct faculty, tracks full-time faculty workload, supports onboarding new adjuncts as needed, and provides administrative support for staffing operations and dissertation hires. The role also collaborates with the Registrar's Office to staff Independent Studies. The ideal candidate is detail-oriented, timely, collaborative, and professional in communication, with strong technical and organizational skills and the ability to foster positive faculty and staff engagement. The position supports stakeholders including deans, faculty, and contracted faculty through accurate, responsive administrative coordination.
Requirements
- Bachelor's degree required.
- Experience with heavy data entry.
- Strong written and verbal communication skills.
- Experience with Google Sheets.
- Detail-oriented, with a high rate of accuracy.
Nice To Haves
- Master's degree preferred.
- One to two years of experience in faculty staffing and scheduling preferred.
- Experience with Banner preferred.
Responsibilities
- Coordinate and administratively process part-time Contracted Faculty of Practice contracts in partnership with academic units and Human Resources, aligned with the university's strategic priorities.
- Communicate professionally with internal and external constituents about workloads, policies, and processes.
- Coordinate with the university registrar regarding course scheduling and instructor needs.
- Track faculty qualifications.
- Collaborate with deans to enter full-time faculty workload before opening sections for contracted faculty of practice.
- Enter content into the university's Banner system for the Health Science and Business programs.
- Provide timely, high-quality administrative support to deans, faculty, and Contracted Faculty of Practice, emphasizing collaboration and communication.
- Analyze administrative processes for operational efficiency and recommend improvements to staffing operations.
- Develop, implement, and maintain efficient administrative procedures and systems supporting daily Human Resources operations.
- Process business office paperwork, coordinate schedules and meetings, and maintain data and reports.
- Support onboarding new adjuncts as needed.
- Provide administrative support and initiatives for staffing operations of university programs and dissertation hires.
- Collaborate with the Registrar's Office to staff Independent Studies.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
