Academic Scheduling Coordinator
About The Position
The Academic Scheduling Coordinator has primary responsibility for coordinating academic scheduling at the University. The role maintains the university master course listing and communicates with Deans, Department Chairs, and other academic personnel regarding semester offerings. The incumbent represents the Office of the Registrar at Academic Standards and Curriculum meetings. The coordinator serves as the institution’s primary contact, functional expert, and trainer for academic scheduling. The role coordinates development of the Schedule of Classes; supports departmental academic schedulers; manages section changes; helps ensure accurate room and room-feature inventories; evaluates room utilization and compliance with meeting-pattern and other scheduling policies; maintains courses; and creates and maintains the final exam schedule. The coordinator also helps develop and distribute academic scheduling calendars and timelines and ensures related systems are accurate, supported, accessible, and well maintained. Other duties may be assigned.
Requirements
- Bachelor’s degree from a regionally accredited university.
- Four or more years of experience in higher education.
- Two or more years of Registrar experience within higher education.
- Proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.
- Excellent verbal and written communication skills.
- Strong organizational skills.
- Ability to use critical thinking to analyze situations and propose solutions.
- Ability to interpret policies and procedures in an easily understood manner.
- Ability to exercise sound judgment and move quickly among various functions and responsibilities.
- Ability to work as a team member in a cross-functional environment and independently with minimal guidance.
- Ability to prioritize work, multitask, and handle interruptions courteously.
- Ability to work effectively independently and within a team to achieve the mission and goals of the university and department.
- Strong customer-service approach when working with faculty and staff.
Responsibilities
- Serve as the designated primary institutional contact, functional expert, and trainer for academic scheduling.
- Coordinate academic scheduling activities, including developing the Schedule of Classes and supporting departmental academic schedulers.
- Manage the process of section changes.
- Collaboratively ensure accurate room and room-feature inventory.
- Evaluate room utilization and adherence to meeting-pattern and other scheduling policies.
- Create and maintain courses and the final exam schedule.
- Collaboratively develop and disseminate calendars and timelines associated with academic scheduling.
- Ensure academic scheduling systems are well-maintained, accurate, supported, and accessible.
- Represent the Office of the Registrar at Academic Standards and Curriculum meetings.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
