Academic Program Scheduling Assistant

University of North Texas System•Denton, TX

1d•Onsite

About The Position

The Academic Program Scheduling Assistant supports the newly formed School of Communication & Media in the College of Liberal Arts & Social Sciences. The position assists with management of Media Arts and Technical Communication curricular offerings and provides supporting services to all program areas within the School. Working with the School director and program faculty coordinators, the assistant helps determine term course offerings, prepares and coordinates semester class schedules, assigns classrooms, maintains curriculum records, and assists students with enrollment and registration matters. The role also supports School activities and provides general office coverage and administrative assistance.

Requirements

Associate's degree and two years of office administration experience, or an equivalent combination of education, training, and experience.
Proficiency in Microsoft Office.
Demonstrated ability to provide outstanding customer service.
Demonstrated verbal and written communication skills.
Ability to establish and maintain effective working relationships.
Ability to handle multiple priorities.
Strong attention to detail.

Responsibilities

Attend training to maintain working knowledge of university systems and processes, including EIS, PeopleSoft, Curriculog, Courseleaf, FIS, and SPOT, and complete required university training.
Work with the School director and Media Arts and Technical Communication program faculty coordinators to determine class offerings each term, including adjunct and TF instructor assignments.
Serve as the primary curriculum manager for Media Arts and Technical Communication.
Use Courseleaf to prepare and coordinate semester class schedules and assign classrooms based on equipment needs, class size, and class type.
Serve as a primary contact for UNT Courseleaf communications and Registrar Scheduling.
Assist students with enrollment and registration issues, including waitlisted students and class-cap overrides, following established internal procedures.
Generate and distribute faculty permission-code lists for special courses requiring permission to register.
Provide student records, transcripts, and schedules when requested by the School director, program assistant director, or advisors.
Liaise with School curriculum committees and support Curriculog updates and change processes, FIS, SPOT student surveys, textbook coordination, and annual UNT catalog reviews and updates.
Provide basic office support for the program area, including main office coverage from 8:00 a.m. to 5:00 p.m., answering phones, assisting visitors, and helping faculty as requested.
Perform other duties as assigned.