Academic Program Coordinator

Penn State University•University Park, IL

3d•$40,608 - $58,836

About The Position

The Department of Agricultural Economics, Sociology, and Education (AESE) in Penn State’s College of Agricultural Sciences seeks a self-directed and flexible Academic Program Coordinator to support the department’s graduate programs. The coordinator provides administrative support to four graduate programs and works closely with four graduate directors. The position manages graduate admissions and student records, coordinates exams and academic actions, supports fellowship nominations and awards, and organizes new-student orientation. It also maintains graduate program web content, databases, listservs, and the department graduate handbook; processes assistantship appointments and assignments; and assists with graduate travel and purchasing-card reconciliations. Employment requires successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment visa; applicants must be authorized to work in the United States.

Requirements

General Equivalency Diploma (GED) or high school education and at least 2 years of relevant experience; relevant education may be accepted in lieu of experience.
Excellent organizational skills.
Excellent oral and written communication skills.
Excellent interpersonal skills.
Ability to work with minimal supervision in a team environment.
Authorization to work in the United States.
Successful completion of required employment background check(s).

Nice To Haves

Graduate program experience.
Proficient working knowledge of Microsoft Office, LionPATH, GRADS, SAP Concur, or equivalent systems.
Ability to learn new software packages.

Responsibilities

Manage the graduate admissions process, communicate with applicants, prepare application information for graduate committees, and maintain student files.
Schedule, track, and coordinate exams with the Graduate School.
Use LionPATH to perform academic actions for students and faculty.
Maintain department student records.
Collect data and process information for fellowship nominations and awards.
Organize and attend orientation for new graduate students in the department.
Track graduate students’ progress on required training.
Maintain the graduate programs section of the department website, various databases, and listservs, and update the department graduate handbook.
Process assistantship appointments and assignments in WorkLion.
Assist with processing graduate travel and purchasing-card reconciliations in SAP Concur.