Academic Program Coordinator

The Pennsylvania State University • University Park, FL

2d

About The Position

The Department of Agricultural Economics, Sociology, and Education (AESE) in Penn State’s College of Agricultural Sciences seeks a self-directed and flexible Academic Program Coordinator to support four departmental graduate programs. The coordinator provides administrative support and works closely with four graduate directors. Duties include managing admissions, maintaining student records, coordinating exams and required training, supporting fellowship nominations and awards, organizing orientation, maintaining program resources and processing assistantship appointments and travel-related transactions.

Requirements

• Excellent organizational, oral and written communication, and interpersonal skills.
• Ability to work with minimal supervision in a team environment.
• High school diploma or GED, or equivalent education accepted in lieu of experience.
• At least 2 years of relevant experience, with relevant education accepted in lieu of experience.
• Must be authorized to work in the U.S.
• Successful completion of required background checks.

Nice To Haves

• Graduate program experience is preferred but not required.
• Proficient working knowledge of Microsoft Office, LionPATH, GRADS, SAP Concur or equivalent systems, and the ability to learn new software packages.

Responsibilities

• Manage the graduate admissions process, communicate with applicants, prepare application information for graduate committees, and maintain student files.
• Schedule, track, and coordinate exams with the Graduate School.
• Use LionPATH to perform academic actions for students and faculty.
• Maintain departmental student records.
• Collect data and process information for fellowship nominations and awards.
• Organize and attend orientation for new graduate students in the department.
• Track graduate students’ progress on required training.
• Maintain the graduate-program portion of the department website, databases, and listservs, and update the department graduate handbook.
• Process assistantship appointments and assignments in WorkLion.
• Assist with processing graduate travel and p-card reconciliations in SAP Concur.

Benefits

• Medical, dental, and vision coverage.
• Retirement plans.
• Paid holidays, vacation, and sick time.
• 75% tuition discount for employees and eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED