Academic Program Manager – Virtual Exchange & Global Learning - (Temp)

Georgia State University • Atlanta, GA

5d

About The Position

Georgia State University’s J. Mack Robinson College of Business is seeking an Academic Program Manager to coordinate activities supported by the Aspen Institute/Stevens Initiative grant, Entrepreneurship and Innovation for Impact, and related global learning programs. The position coordinates day-to-day implementation of virtual exchange and global learning initiatives and serves as the central operational contact for faculty, students, international partners, vendors, and university administrative offices. Working closely with the Principal Investigator, the manager supports program delivery, partner communication, student engagement, assessment, grant reporting, and financial administration.

Requirements

• Master’s degree in business or related fields and at least two years of related experience, or an equivalent combination of education and experience, subject to Georgia State University classification requirements.

Nice To Haves

• Experience coordinating international education, virtual exchange, global learning, academic programs, or externally funded projects.
• Experience with grant administration, budget tracking, purchasing, vendor coordination, and institutional financial procedures.
• Experience supervising student employees or graduate assistants across multiple teams.
• Strong project management, organizational, written communication, interpersonal, and customer service skills.
• Attention to detail; ability to work independently, meet deadlines, and manage concurrent priorities.
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams/Zoom, shared file systems, and online collaboration or survey platforms.
• Experience working with diverse international partners and across time zones.

Responsibilities

• Coordinate planning, scheduling, delivery, and follow-up for Global Exchange Dialogues, including live Zoom sessions and asynchronous Padlet activities; manage registrations, communications, attendance, session materials, and participant support.
• Support course-based virtual exchange projects and collaborative learning activities by coordinating timelines, team formation, orientation, communications, and deliverables with faculty and staff at participating institutions.
• Serve as a primary operational liaison with ESCA School of Management in Morocco, Nile University in Egypt, and South Mediterranean University/Mediterranean School of Business in Tunisia; maintain communications, shared calendars, and action-item tracking.
• Coordinate grant-supported initiatives, including the Global Innovation Challenge, faculty development activities, and expansion of virtual exchange to additional Georgia State units and University System of Georgia institutions, as assigned.
• Recruit or assist with selection, onboard, train, assign work to, and supervise graduate assistants; monitor workloads, deadlines, deliverables, and performance, including coordination with partner-institution assistants when appropriate.
• Maintain program records, participant rosters, activity logs, partner contacts, schedules, assessment data, and supporting documentation; help administer surveys, organize student feedback, and track grant targets.
• Compile quantitative and qualitative information and assist the Principal Investigator with semiannual progress reports, sponsor updates, program summaries, and other grant deliverables; support evidence collection and quality checks.
• Coordinate purchasing, vendor quotations, purchase requests, service agreements, invoices, and payment follow-up in accordance with university procurement, contracting, and sponsor requirements; liaise with authorized university offices for approvals.
• Maintain grant budget tracking worksheets; monitor expenditures and commitments against approved budget categories; reconcile records with university financial reports; flag discrepancies or timing risks; and assist with rebudget and extension documentation under Principal Investigator and grants-office direction.
• Coordinate meetings, agendas, minutes, travel-related administration when needed, shared files, project calendars, and follow-up actions for the Principal Investigator and collaborating teams.
• Work with Robinson International Engagement, the Office of International Initiatives, relevant teaching and learning units, grants administration, and other university partners to support program quality, continuity, and sustainability.
• Support evaluation, process improvement, and documentation of scalable models and resources for future virtual exchange and global learning activities.

Benefits

• Professional development opportunities and mentorship
• Collegial work environment
• Collaborative work with diverse partners
• Growing international engagement portfolio of partnerships and signature programs

What This Job Offers

• Career Level: Mid Level