Academic Personnel Analyst
About The Position
UCSF Academic Personnel Office seeks an Academic Analyst to provide academic personnel assistance within the Executive Vice Chancellor & Provost organization. The analyst serves a range of academic populations, including paid and academic-affiliated without-salary appointees. This experienced professional applies a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures to resolve moderate to complex academic personnel and HR issues affecting a broad range of academic titles. The analyst is the primary academic contact for a set of client departments. The role provides advice and counsel on onboarding, appointments, compensation, work eligibility and visa matters, and benefits considerations. It facilitates academic onboarding, appointment, review, and advancement processes; helps ensure actions comply with applicable policies, contracts, and deadlines; and identifies and customizes training for diverse constituencies. The position also reviews cases and responds to client requests through UCSF systems, partners with other teams and specialty centers, escalates complex situations, and prepares ad hoc reports as needed.
Requirements
- Bachelor’s degree in a related area and/or equivalent experience or training.
- At least 3 years of directly related experience.
- At least 3 years of experience in UC or another university’s Academic Personnel services, or related experience with high-level HR activities; an equivalent combination of education and experience is acceptable.
- Ability to apply and interpret system-wide and campus policies and procedures governing academic personnel and HR.
- Ability to communicate effectively, verbally and in writing, with diverse audiences.
- Demonstrated ability to prioritize competing work assignments and integrate information to determine appropriate courses of action and their implications.
Nice To Haves
- Strong understanding of compensation policies, collective bargaining agreements, and procedures governing academic employees and health sciences compensation plans for client schools and departments, including funding requirements and implications for academic and postdoctoral employees.
Responsibilities
- Analyze and interpret guidelines and policies to advise and counsel unit clients on onboarding, appointments, compensation, work eligibility and visa matters, and benefits considerations.
- Advise departments on administering appointment policies and programs, visa applications and processing, and appropriate appointment types.
- Proactively respond to and resolve customer concerns, initiate and respond to inquiries, and keep clients informed of request status.
- Partner with other teams and specialty centers to perform academic personnel and HR duties for clients.
- Identify critical stakeholders in policy development, interpretation, and implementation, and escalate complex situations appropriately.
- Apply knowledge of customers’ needs and how policies and procedures are interpreted and implemented across departments, reconciling overlapping policies while ensuring compliance.
- Review and work cases in PeopleConnect and respond to client emails and requests, meeting internal deadlines.
- Use UCSF human resource information systems, including PeopleConnect, UCPath, Advance, and HBS/MyTime, and prepare ad hoc reports as needed.
- Facilitate and manage academic onboarding, appointment, and review processes, identifying policy- and compensation-related issues.
- Administer faculty, non-faculty academic, and trainee appointment and advancement actions promptly and in accordance with deadlines, policies, and contracts.
- Identify and customize training needs for diverse constituencies.
- Perform other duties as needed or assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
