Sr. Academic HR Analyst

University of California, San Francisco•San Francisco, CA

About The Position

The Senior Academic HR Analyst applies advanced administrative concepts and organizational objectives to manage complex academic HR issues and support the Department of Emergency Medicine (DEM). The role serves as an academic HR subject matter expert, providing consultation, analysis, and recommendations to departmental leadership and stakeholders. It plans and coordinates academic personnel activities, resolves issues, and ensures actions comply with applicable policies, procedures, and deadlines. Reporting to the ZSFG Operations and HR Manager, the analyst works closely with the DEM Leadership Team. The position plans across short- and long-term time horizons, sets priorities and timelines, and coordinates stakeholders to achieve timely, accurate outcomes. It requires independent judgment and discretion, including handling sensitive and confidential personnel matters. Decisions and recommendations may have significant operational, financial, and compliance implications. The Department of Emergency Medicine provides emergency medical care to more than 177,000 patients annually across UCSF Medical Center at Parnassus, UCSF Benioff Children’s Hospitals at Mission Bay and Oakland, and Zuckerberg San Francisco General Hospital and Trauma Center. Its administrative and research staff supports more than 90 full-time faculty, 50+ part-time attending physicians, residency and fellowship programs, and over 300 house staff and students each year.

Requirements

At least 5 years of relevant experience.
Bachelor’s degree in a related area, or equivalent experience or training.
Advanced knowledge of University rules, regulations, processes, protocols, and procedures for budget, accounting, and fund management, and/or personnel management.
Advanced interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling.
Advanced knowledge of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Advanced knowledge of common University-specific computer application programs.
Ability to use discretion and maintain confidentiality.
Advanced skills in short- and long-term strategic planning, analysis, problem-solving, and customer service.
Advanced knowledge of financial analysis and reporting techniques and/or human resources policies and procedures for staff and academic employees.

Nice To Haves

Master’s degree in a related area, or equivalent experience or training.

Responsibilities

Manage, plan, and administer complex administrative operations in the academic department, including human resources and budgetary processes.
Advise faculty and departmental leadership on academic HR matters, including advancement, appointment, reappointment, recruitment, and leaves of absence.
Advise faculty, staff, and leadership on DEM Health Sciences Compensation Plan benefits and department-specific practices.
Provide strategic guidance to resolve complex issues and help ensure compliance with University policies and procedures.
Represent the department on institutional business matters and serve on committees.
Oversee academic affairs operations in partnership with DEM leadership and HR Analyst(s), and collaborate with HR Shared Services to ensure compliance with departmental, University, and government personnel policies and procedures.
Serve as a departmental resource and liaison on new hires, separations, leave and time reporting, advancement, and labor relations matters.
Prepare intercampus appointments and manage faculty funding distributions and pay issues.
Manage faculty onboarding and offboarding across DEM sites.
Manage faculty leaves, disability and workers’ compensation claims, sabbaticals, professional development leave, and other leave types.
Oversee academic searches and recruitment processes.
Oversee academic actions, including appointments, reappointments, advancements, changes in series, accelerated advancements, terminations, recall appointments, and emeritus requests.
Ensure compliance with Academic Personnel policies and deadlines.
Partner administratively with the Promotions Committee Chair and oversee advancement activities from requesting materials through completing the packet in Advance.
Oversee faculty HR activities, including recruitment, development, and day-to-day academic administrative operations.
Analyze projects to inform future resource allocations.
Provide coverage for other DEM HR Analysts as needed and coordinate effective handoffs, prioritization, and completion of time-sensitive HR activities.
Perform other duties as assigned.