Sr. Academic HR Analyst

UCSF•San Francisco, CA

About The Position

The Senior Academic HR Analyst applies advanced administrative concepts and organizational objectives to manage and resolve complex academic HR issues and provide critical support to the Department of Emergency Medicine (DEM). The role serves as an academic HR subject matter expert, providing consultation, analysis, and recommendations to department leadership and stakeholders. It plans and coordinates academic personnel activities, identifies and resolves issues, and ensures actions comply with applicable policies, procedures, and deadlines. Reporting to the ZSFG Operations and HR Manager, the Senior Academic HR Analyst works closely with the DEM Leadership Team. The role performs short- and long-term planning, sets priorities and timelines, and coordinates multiple stakeholders to achieve timely, accurate outcomes. It requires independent judgment and discretion, including handling sensitive and confidential personnel matters and proactively addressing issues that could affect academic personnel actions or departmental operations. Decisions and recommendations may have operational, financial, and compliance implications. The Department of Emergency Medicine provides emergency care to more than 177,000 patients annually across UCSF Medical Center at Parnassus, UCSF Benioff Children’s Hospitals at Mission Bay and Oakland, and Zuckerberg San Francisco General Hospital and Trauma Center. Its administrative and research staff supports more than 90 full-time faculty, 50+ part-time attending physicians, residency and fellowship programs, and more than 300 house staff and students annually.

Requirements

At least 5 years of relevant experience.
Bachelor’s degree in a related area, or equivalent experience or training.
Advanced knowledge of University rules, regulations, processes, protocols, and procedures for budget, accounting, fund management, and/or personnel management.
Advanced interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasion, advising, and counseling.
Advanced knowledge of administrative operations such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Advanced knowledge of common University-specific computer application programs.
Ability to use discretion and maintain confidentiality.
Advanced skills in short- and long-term strategic planning, analysis, problem-solving, and customer service.
Advanced knowledge of financial analysis and reporting techniques and/or human resources policies and procedures for staff and academic employees.

Nice To Haves

Master’s degree in a related area, or equivalent experience or training.

Responsibilities

Manage, plan, and administer administrative operations in a complex academic department, including human resources and budgetary financial management, and potentially IT, facilities, student services, recharge administration, or contracts and grants.
Advise faculty and departmental leadership on academic HR matters, including advancement, appointment, reappointment, recruitment, and leaves of absence.
Advise faculty, staff, and leadership on DEM Health Sciences Compensation Plan benefits and department-specific practices.
Independently address strategic issues and provide expertise and guidance on complex matters.
Consult with DEM leadership on operational compliance with University policies and procedures.
Represent the department on institutional business matters and serve on committees.
Oversee academic affairs in partnership with DEM leadership and in collaboration with HR Analyst(s) and HR Shared Services, ensuring compliance with department, University, and government personnel policies and procedures.
Serve as a departmental resource and liaison for new hires, separations, leaves, time reporting, advancements, and labor relations issues; this may include managing visa processes and resolving visa issues for international scholars, and preparing intercampus appointments.
Oversee faculty funding distributions and address pay issues.
Manage faculty onboarding and offboarding across all DEM sites.
Manage faculty leaves, disability and workers’ compensation claims, sabbaticals, professional development leave, and other leave types.
Oversee academic searches and recruitment processes.
Oversee academic actions, including appointment, reappointment, advancement, change in series, accelerated advancement, termination, recall appointment, and emeritus requests; ensure compliance with academic personnel policies and deadlines.
Partner administratively with the Promotions Committee Chair and oversee advancement activities from requesting materials through completion of the packet in Advance.
Oversee faculty HR activities, including recruitment, development, and day-to-day academic administration.
Analyze projects to determine future resource allocations.
Provide coverage for other DEM HR Analysts as needed and collaborate with the HR team to ensure effective handoffs, prioritization, and completion of time-sensitive work.
Perform other duties as assigned.