1031 Exchange Coordinator

Beacon Bank•Braintree, MA

About The Position

The 1031 Exchange Coordinator manages and tracks all aspects of Section 1031 exchanges, from client intake through document preparation and coordination of closings. The role interacts with clients, their representatives, and internal bank colleagues to set up, manage, and close exchange transactions efficiently and accurately. It also provides administrative support to lending staff and performs office-management duties.

Requirements

Associate’s degree or equivalent experience.
Three to five years of experience in a fast-paced banking, legal, or administrative support environment.
Excellent organizational skills and attention to detail in a fast-paced environment.
Excellent written and telephone communication skills.
High proficiency with Microsoft Word and Microsoft Outlook.
Familiarity with and ability to use an MS Access database.
Excellent proofreading and analytical skills.
Proficiency with Adobe Acrobat X Pro.
Proficiency with the Windows XP operating system, including opening and saving shared documents on a network computer.
Ability to communicate professionally and courteously.
Ability to work on multiple tasks simultaneously.

Responsibilities

Prepare accurate exchange documents using templates and previous versions.
Revise exchange documents and accurately track changes.
Communicate by phone, email, and in writing with clients, their representatives, and other transaction parties to collect and provide information, obtain signature pages, and send documents.
Organize and maintain electronic and paper files in a timely and accurate manner.
Prepare invoices and track invoice payments and receivables.
Enter information accurately in the transaction database.
Monitor key exchange deadlines.
Obtain customer CIP information, including tax identification numbers and organizational documents.
Develop an understanding of basic Section 1031 exchange requirements.
Coordinate meetings, travel, events, and trade shows.
Manage the executive calendar.
Perform office-management duties, including ordering supplies and scheduling and maintaining the conference room.
Provide administrative support to lending staff.