1031 Exchange Coordinator

Beacon Bank•Braintree, MA

4d•Onsite

About The Position

The 1031 Exchange Coordinator manages and tracks section 1031 exchanges from client intake through document preparation and closing coordination. The role works with clients, their representatives, and internal bank colleagues to set up, manage, and close exchange transactions accurately and efficiently. It also provides administrative support to lending staff and performs office-management tasks.

Requirements

Associate’s degree or equivalent experience.
3–5 years of experience in a fast-paced banking, legal, or administrative support environment.
Excellent organizational skills and attention to detail in a fast-paced environment.
Excellent written and telephone communication skills.
High proficiency with Microsoft Word and Microsoft Outlook.
Familiarity with and ability to use an MS Access database.
Excellent proofreading and analytical skills.
Proficiency with Adobe Acrobat X Pro.
Proficiency with the Windows XP operating system, including opening and saving shared documents on a network computer.
Ability to communicate professionally and courteously.
Ability to work on multiple tasks simultaneously.

Responsibilities

Prepare exchange documents using templates and prior versions; revise documents and track changes accurately.
Communicate by phone, email, and in writing with clients, their representatives, and other transaction parties to collect and provide information, obtain signature pages, and send documents.
Organize and maintain electronic and paper files promptly and accurately.
Prepare invoices and track invoice payments and receivables.
Enter information accurately in the transaction database and monitor key exchange deadlines.
Obtain customer CIP information, including tax identification numbers and organizational documents.
Develop an understanding of basic section 1031 exchange requirements.
Coordinate meetings, travel, events, and trade shows.
Manage executive calendars.
Perform office-management duties, including ordering supplies and scheduling and maintaining the conference room.
Provide administrative support to lending staff.