Secretary Jobs

About The Position

Requirements

• At least 2 years of experience as a Legal Secretary or Legal Assistant working on insurance defense cases.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent writing skills for drafting correspondence and legal documents.
• Proficiency with legal case management software such as iManage or similar.
• Experience with document review processes and clerical tasks such as filing and transcription.
• Solid research skills.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite and legal software; training on the firm’s specific tools is available.
• Knowledge of e-filing in state and federal courts.
• Knowledge of court rules and procedures.
• Ability to maintain confidentiality and handle sensitive information.

Nice To Haves

• Previous experience as a legal secretary on the litigation defense side is highly preferred.

Responsibilities

• Manage attorney calendars, schedule appointments, and coordinate meetings, conferences, and travel arrangements.
• Prepare and file legal documents in compliance with court rules and deadlines.
• Manage case files in iManage and maintain accurate, organized client files and records.
• Assist with document review, proofreading, legal drafting, and correspondence.
• Communicate professionally with clients, expert witnesses, opposing counsel, court personnel, and accounting.
• Support case project management by tracking deadlines and deliverables.
• Coordinate and schedule depositions, hearings, and meetings.
• Conduct legal research and gather relevant case information.
• Open new files and run conflicts.
• Update docket sheets or case information sheets.
• Perform clerical duties, including filing, scanning, data entry, and transcription-related tasks.
• Provide administrative support to attorneys and staff as needed.

Benefits

• Full suite of health, dental, and vision benefits effective the first of the month after starting.
• 10 company holidays and 4 early release days.
• 16 PTO days.
• 401(k) with firm match based on the previous year's revenue; the firm matched up to 6% in 2024.
• Discretionary year-end bonus.
• Employee referral bonus of $2,000–$4,000.