Scientist Jobs

About The Position

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Nice To Haves

• Experience working with faculty in an academic setting and familiarity with academic values and culture.
• Ability to work on multiple projects simultaneously, set priorities, and meet tight deadlines.
• Excellent communication (oral, written) and editing skills.
• Attention to detail and a commitment to providing a high level of service.
• High degree of professionalism, diplomacy skills, and ability to handle confidential information.
• Ability to interact with and win the trust and confidence of faculty and administration.

Responsibilities

• Develops work plans to execute programs, manages related calendar, and serves as primary contact with invited lecture speakers and award recipients.
• Works with and supports faculty nominating and selection committees for endowed lectures; conducts research on potential speakers/award recipients.
• Writes programmatic and promotional materials which may include letters, emails, briefings, invitations, website content, event handouts, publicity, reports, social media promotions, and other communications collateral.
• Coordinates involvement of university leadership, faculty, staff, donors, and external stakeholders, as well as endowment and administrative personnel.
• Manage logistics for in-person and virtual special events, meetings, symposium, workshops, dinners, and other programs, including hotel accommodations, transportation, and other incidentals.
• Identify staffing needs, create and communicate staffing plans and timelines for events.
• Plans and manages annual budget, monitors expenditures/reimbursements and honoraria processing, and prepares financial reports.
• Keeps the Medicine and Biological Sciences Development (MBSD) Office contact apprised of activities related to donor stewardship. Provides materials for donor stewardship to MBSD office.
• Support and administer CAPS programming along the entire spectrum (e.g., seminar series, annual retreat, trainee recruitment, mock study sections, social events, etc.).
• Manage CAPS alumni and physician-scientist listservs and databases, including active tracking of physician-scientist outcomes in terms of grant funding, publications, etc.
• Develop program-specific brochures, surveys, and maintain CAPS website by updating news, events, and other content.
• Support nomination process for top scientific and honorific societies.
• Supports candidate visits and other lectures and symposia as needed and as organized by the Dean’s Office.
• Works somewhat independently to develop detailed work plans, schedules, project estimates, resource plans, and status reports.
• Assembles and leads a project team, assigns individual responsibilities, identifies appropriate resources needed, and develops schedules to ensure timely completion of projects.
• Is responsible for tracking progress, conducting analysis, as well as preparing for and facilitating project meetings.
• Acts as a resource for a project team and provides analytical guidance.
• Interprets complex project issues and provides analytical guidance to a project team.
• Coordinates the successful integration of vendor tasks and tracks and reviews vendor deliverables.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.