Portfolio Manager Jobs

About The Position

Requirements

• High school diploma or GED required
• At least 3 years of progressive experience in a professional setting, particularly in the realm of compliance.
• Must have, or be willing to obtain, a compliance certification.
• Experience in Residential Real Estate Affordable Housing with background in Low Income Housing Tax Credit Compliance / Section 42, Project-Base Section 8, HOME, HOPWA, CDBG.
• Knowledge of Requirements and Regulations of Oregon Landlord/Tenant Law, Fair Housing Laws and Americans with Disabilities Act.
• Knowledge and experience with Section 8 eligibility requirements; experience working with Housing Authority of Portland preferred.
• Experience with various forms of housing to include single family, multi-family and apartment complexes.
• Prior experience using Yardi Property Management software.
• Experience working in a non-profit organization.
• Previous office experience working with the public in which the following skills were attained: effective telephone skills, ability to deal tactfully with a variety of people under constantly changing circumstances using tact and diplomacy, ability to prioritize tasks and work under minimal direction, ability to understand and follow complex verbal and/or written instructions, and familiarity with filing systems and standard business machines.
• Must be able to regularly walk up and down stairs up to 8 hours per day.
• Must have the ability to stoop, twist, reach, and pull.
• Must be able to sit and/or stand for up to 8 hours a day.
• The worker is required to have close visual acuity to perform an activity such as viewing a computer terminal and extensive reading.

Nice To Haves

• College degree preferred in business administration, or related field.
• Property Management License for the State of Oregon is preferred.
• Obtain LIHTC certification within 6 months of employment.
• Knowledge of HUD, LIHTC, HOME, Sec 8 and PBV programs
• Knowledge of rental assistance and affordable housing programs.
• In-depth knowledge of the industry's standards and regulations.
• In depth knowledge of all rules and regulations surrounding compliance.
• The ability to read and understand technical documentation such as federal housing regulations and associated policies and procedures.
• Superior attention to detail in order to identify and correct risky practices.
• Knowledge of the community, social and economic resources available to low income individuals, with particular emphasis on resources as they apply to housing.
• Knowledge of computer systems and spreadsheets. Proficient with Microsoft Office Suite: Word, Excel, Outlook.
• Knowledge of general office equipment.
• Self-motivation and self-organization are essential.
• Superior verbal, written, analytical and interpersonal communication skills.
• Ability to learn and follow Federal and State housing regulations, policies and procedures.
• Ability to maintain confidentiality of tenants.
• Ability to work with diverse ethnic and low-income families in a professional manner.
• Ability to work creatively with management and department staff to achieve objectives.
• Ability to communicate effectively with prospective tenants and all levels of management.
• Ability to generate reports and business correspondence. Effectively present information and respond to potential residents and the general public.
• Must be able to manage multiple and changing priorities.
• Real Estate License for the State of Oregon is a plus.
• Must have and maintain a valid driver’s license and be able to pass a driving record check as determined by PCRI criteria, and also must have access to a vehicle and maintain personal automobile insurance which meets PCRI guidelines.
• Must be willing to attend mandatory classes for licensing and / or continuing education.

Responsibilities

• Ensure that property management operations comply with legal regulatory standards, procedures, and policies.
• Review tenant files for compliance and maintain PCRI’s policies and procedures regarding Fair Housing, tenant selection, and regulatory procedures.
• Support Property Management staff by providing direction and oversight of the recertification process, initial household eligibility determination, and move-in file review, in accordance with funder compliance and PCRI policy.
• Support compliance-related tasks associated with the organization’s resident services programs.
• Ensure the organization operates in accordance with state and federal laws.
• Ensure timely Annual Recertification of tenant incomes in accordance with regulatory agreements.
• Manage and maintain assigned affordable housing portfolio including: tenant file reviews, audits, onsite file reviews, track and complete certifications, transmit property rental assistance into software programs, and input tenant certifications into Property Management Software.
• Work with Department Director and Property Management staff on compliance-related tasks.
• Support annual and quarterly (or as directed) compliance reporting of PCRI’s scattered sites, rental portfolio per contract agreements with the City, State, HUD and other contracts.
• Work with Department Director to evaluate program processes and procedures and make recommendations accordingly.
• Track certification corrections; research and answer Fair Housing/Equal Opportunity questions brought forth by property or tenant.
• Identify and report compliance issues, irregularities, and violations.
• Prepare and complete compliance reporting for the Portland Housing Bureau, Oregon Housing & Community Services, HomeForward, Financial investors and other entities as needed.
• Perform compliance audits to determine whether established protocols are being followed and where they can be improved.
• Act as liaison with clients and agencies regarding affordable compliance operations and regulations to ensure program compliance.
• Interpret and dispense all new affordable housing program publications, policies, and procedures.
• Follow up on tenant file audit findings to ensure compliance and report corrections as required.
• Apply technical data, regulations, and policy statements to varying situations.
• Enforce terms of rental agreements: ensure that all provisions of the lease are being followed, implement appropriate lease renewal process.
• Update Property Management software, currently Yardi, with tenant information as needed.
• Oversee compliance and management of waitlist and application procedures to ensure compliance with Section 8 and Fair Housing requirements.
• Exhibit professional attitude and appearance at all times and demonstrate a customer service attitude to internal and external customers and service providers.
• Prepare reports, correspondence, and other documents relevant to the department's overall function.
• Check voice mail, faxes and email throughout the day and respond as needed.
• Attend all meetings and training as required.
• Act proactively to ensure the current of knowledge in the areas of housing regulations and best practices in property management.
• Support leasing activities as needed in pursuit of minimizing department vacancies.
• Provide additional support, training and oversight of the department staff and daily operations.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• 10 days of paid Vacation after the completion of one year of employment that increase over time to 20 paid days.
• 9 days of paid Sick Leave
• 3 days of paid Personal Time Off
• 11 paid holidays
• employer-paid health coverage (medical, dental, vision) that requires a contribution for employee if dependents added to plan
• Long Term Disability Insurance
• 403(B) employer match contribution of up to 3% of employee’s annual salary.
• Voluntary benefits include: Life Insurance, Short Term Disability insurance, critical and accidental insurance.