Office Manager Jobs in Indianapolis, IN

About The Position

Requirements

• Thorough commitment to the PSOE mission.
• Proven leadership experience.
• Proven relationship management experience.
• Associate’s degree or equivalent.
• Management experience preferred.
• Track record of effective leadership.
• Ability to point to specific examples of having developed and operationalized strategies that have taken an organization to the next stage of growth.
• Unwavering commitment to quality programs and data-driven production.
• Excellence in organizational management.
• Ability to manage multiple tasks.
• Ability to set and achieve strategic objectives.
• Strong marketing experience.
• Strong public relations experience.
• Strong fundraising experience.
• Ability to engage a wide range of stakeholders and cultures.
• Strong written communication skills.
• Strong verbal communication skills.
• Persuasive and passionate communicator.
• Excellent interpersonal skills.
• Excellent multidisciplinary project skills.
• Action-oriented, entrepreneurial, adaptable, and innovative approach to planning.
• Ability to work effectively in collaboration with diverse groups of people.
• Passion, idealism, integrity, grit, positive attitude, mission-driven, and self-directed.
• Annual training and/or professional development is required.
• Ability to sit and stand for extended periods of time.
• Manual dexterity to dial a telephone and enter data into a computer.
• Ability to see and read a computer screen and printed material with or without vision aids.
• Ability to hear and understand speech, outdoors and on the telephone.
• Ability to speak in audible tones so that others may understand on the telephone.
• Physical agility to lift up to 25 pounds to shoulder height.
• Ability to bend, stoop, climb stairs, walk and reach overhead.

Nice To Haves

• Proficiency in modern business technology applications.
• Knowledge of leadership and management principles as they relate to non-profit/voluntary organizations.
• Knowledge of all federal and provincial legislation applicable to charter organizations including: employment standards, human rights, occupational health and safety, charities, taxation, CPP, EI, health coverage etc.
• Knowledge of current community challenges and opportunities relating to the mission of the organization.
• Knowledge of human resources management.
• Knowledge of financial management.
• Knowledge of project management.

Responsibilities

• Contribute to a strong operations team by serving on school committees and participating in the direction of local, state, and federal operating obligations.
• Act as a professional advisor to the Operations Team on all aspects of school office activities, in conjunction with the Administrative Assistant.
• Identify, assess, and inform the Operations Team of internal and external issues affecting the organization.
• Foster effective teamwork between the front office and the Operations Team, and between the Operations Team and staff.
• Serve as a spokesperson for the organization’s office operations when necessary.
• Abide by all PSOE frameworks as approved by the CEO and noted in the staff handbook.
• Assume delegated roles for administrative functions to manage administrative workload efficiently.
• Maintain consistent communication with PSOE leadership.
• Engage and energize PSOE volunteers, board members, event committees, stakeholders, partnering organizations, and funders.
• Utilize effective systems to manage the school office, troubleshoot problems, track progress, and evaluate workflow components.
• Assist in the implementation of the organization's operational programs and services.
• Contribute to the organization's mission and reflect school priorities.
• Monitor the day-to-day performance of the front office to maintain or improve quality.
• Assist in the planning, implementation, execution, and evaluation of special projects.
• Assist with the care of the physical plant, ensuring quality care of the facility.
• Support the intake of new students, parents, and staff.
• Assist in the implementation of the human resources intake and management process.
• Establish a positive, healthy, and safe work environment in accordance with legislation and regulations.
• Assist all staff with elements of orientation and organization.
• Assist in the research of potential funding sources and the development of fundraising plans.
• Participate in fundraising activities.
• Ensure sound bookkeeping and accounting procedures are followed.
• Deepen and refine all aspects of school communications, including web presence and external relations, to create a stronger brand.
• Use external presence and relationships to garner new opportunities.
• Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations.
• Act as an external local and national presence to publish and communicate program results, emphasizing local program successes as a model for replication.