People Operations & Office Manager

Mesh Systems•Carmel, IN

2d•Onsite

About The Position

We are searching for a motivated, service-oriented team member who wants to be part of one of the leading Internet of Things (IoT) companies in the world. This highly visible, hands-on role supports our people and culture, manages the daily operations of our Carmel Headquarters, and coordinates Human Resources, Recruiting, Payroll, Events, and Administrative Activities. The ideal candidate enjoys helping others, building an engaging workplace, and keeping a growing organization running smoothly. This position works onsite in Carmel, IN. This role reports directly to the Chief Financial Officer (CFO) and partners closely with leaders and employees across the company.

Requirements

Strong verbal and written communication skills, with a warm and professional service approach
Demonstrated discretion and sound judgment when handling confidential employee, payroll, financial, and company information
Excellent organization, follow-through, attention to detail, and ability to manage multiple priorities
Proactive, resourceful approach to solving problems and improving office and HR processes
Ability to foster company culture, build employee engagement, and confidently facilitate meetings and events
Working knowledge of recruiting, onboarding, offboarding, benefits administration, employee records, and payroll processing
Familiarity with basic accounting procedures, expense reporting, purchasing, and budget management
Comfort using technology, including Microsoft Word, Excel, Outlook, Teams, web-based applications, and AI-powered tools to improve productivity, communication, and business processes
Ability to create clear personnel documents, policies, checklists, and step-by-step process documentation
Ability to manage vendors and service providers while balancing quality, responsiveness, and cost

Nice To Haves

Human Resources concentration or certification is preferred
A hands-on professional who is comfortable balancing HR administration with daily office responsibilities
A dependable culture champion who creates a welcoming and inclusive employee experience

Responsibilities

Oversee the daily operations of our corporate offices in Carmel, IN, including opening and closing the office and ensuring the workplace is secure, welcoming, and ready for employees and visitors each day
Serve as the first point of contact for office visitors, incoming calls, general inquiries, and employee office needs
Maintain common areas, conference rooms, televisions, office technology, and shared equipment so they are organized and functioning properly
Keep kitchens and snack areas stocked and orderly, including cleaning and maintaining coffee machines
Manage the office and company supply budget; purchase snacks, office supplies, and project materials; and enter purchase orders in the accounting system
Manage relationships with cleaning, delivery, shipping, safety, and other office vendors and service providers
Coordinate mail, shipping, receiving, deliveries, and related records
Maintain the company-wide calendar, including events, holidays, and employee activities
Plan and support company events, special meetings, employee gatherings, and company town halls
Facilitate employee-led Lunch & Learns, including scheduling, communications, logistics, and presenter support
Champion company culture and employee engagement by creating consistent, inclusive experiences that help employees feel connected, informed, and appreciated
Manage employee recognition programs and prepare company announcements celebrating birthdays, work anniversaries, new babies, new hires, and other employee milestones
Manage employee onboarding and all employee separations, including voluntary resignations and involuntary terminations, by coordinating documentation, meetings, access changes, communications, final-payroll information, and required reporting in partnership with leadership
Manage recruiting coordination, including job postings, candidate communications, interview scheduling, preparing and extending approved employment offers, and completing pre-employment documentation
Administer employee benefit programs, maintain paid-time-off records, and coordinate the annual performance review process
Create and maintain personnel documents, HR policies, process documentation, employee records, and step-by-step procedures
Complete assigned compliance applications, maintain supporting documentation, and partner with management to help ensure HR and workplace compliance
Coordinate contractor agreements and maintain accurate contractor documentation and records
Process payroll and provide administrative support for expense reporting, purchasing, and corporate credit card administration
Provide administrative and project support as needed