Jobs in La Jolla

About The Position

Requirements

• High school diploma or equivalent.
• 2 years of HR administration experience or 3 years of data entry experience.
• Background in Time and Attendance recordkeeping.
• Working knowledge of timecard processing.
• Demonstrated application of basic math and accounting principles.
• Critical thinking skills; able to apply information logically to resolve problems and make recommendations.
• Effective organizational skills.
• Intermediate level PC and MS Office literacy.
• Professional interpersonal, writing and verbal communication skills.

Nice To Haves

• Experience in a HR role is highly preferred.
• System experience with ADP Workforce Now highly preferred.

Responsibilities

• Maintain and update the HRIS system(s) with new employee information, existing employee changes, salary, and performance evaluation information and changes. Review source documents and ensures proper approvals are documented. Prepare and distribute confirmations as needed.
• Review organization-wide timecards for accuracy and completeness, following up to resolve issues. Design and conduct training for timecard system and processes.
• Prepare and distribute monthly reports as scheduled. Work with HRIS custom reporting service as the need arises. Maintain a comprehensive reporting library that can be accessed by all department members.
• Responsible for coordinating timecard training for all new hires including off cycle employees as well as any newly hired or promoted managers. Make presentations to department heads/branch managers/assistant managers on various timecard and payroll-related issues.
• Process retroactive pay calculations into payroll batch timely and accurately for bi-weekly payroll processing.
• Optimize the performance of our HRIS platform and maintain first class service of data integrity and accuracy.
• Perform general database administration and maintenance functions, including reset self-service passwords as necessary.
• Export, import, and manipulate data as needed. Perform regular audits to verify authenticity and quality of data is maintained.
• Develop and maintain standard work processes, user procedures, guidelines and documentation.
• Conduct scheduled audits related to employee account coding and the active teller listing.
• Participate in cross functional projects and enhancements with other areas such as benefits, recruiting, compensation, time tracking and payroll.
• Ensure proper safeguards are in place to maintain the privacy of employee data.
• Assist other Human Resources (HR) staff as necessary.
• Perform other duties as assigned.
• Stay abreast of any applicable legislative changes.