Executive Assistant Jobs

About The Position

Requirements

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling confidential information.
• Ability to collaborate effectively with senior leaders, staff, and external partners.
• High School Diploma
• Five years of experience in administrative support role
• None

Nice To Haves

• Experience supporting executive-level leadership in a complex organization is preferred.

Responsibilities

• Provide high-level administrative and secretarial support to a senior executive leader at UVA Health.
• Manage executive correspondence and communications, including letters, memos, email, phone calls, and other incoming information.
• Maintain and coordinate the executive’s complex calendar, scheduling meetings and ensuring alignment with organizational priorities.
• Coordinate internal and external meetings and events, collaborating with staff and stakeholders to ensure they run efficiently and effectively.
• Manage office operations, including ordering equipment and supplies and supporting day-to-day oversight of the departmental budget.
• Maintain organized records and filing systems to ensure efficient information flow and accessibility.
• Assist with the development and implementation of departmental policies and procedures.
• Provide additional administrative support and special project coordination as needed.

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance
• Paid Time Off, Long-term and Short-term Disability, Retirement Savings
• Health Saving Plans, and Flexible Spending Accounts
• Certification and education support
• Generous Paid Time Off