Construction Assistant Jobs

About The Position

Requirements

• High school diploma required
• 1-3 years of administrative or office support experience, including scheduling and event coordination.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with a professional, customer-service mindset.
• Detail-oriented, dependable, and able to maintain confidentiality while supporting multiple team members.
• Proficiency in Microsoft Office; familiarity with Zoom/Teams, scheduling tools, and travel platforms.
• Comfortable learning new tools quickly, including Bloomgrowth, Concur, and Cosential, with a strong interest in leveraging AI to improve efficiency.
• Adaptable and proactive, with a solution-oriented approach to shifting priorities.

Nice To Haves

• Associate's or Bachelor's degree preferred.

Responsibilities

• Coordinate calendars, meetings, and scheduling logistics for Business Development leaders and team members.
• Schedule internal meetings, client meetings, interviews, and recurring team touchpoints.
• Assist with conference room coordination, meeting preparation, and catering arrangements.
• Support document preparation, formatting, filing, and organization.
• Coordinate travel arrangements including flights, hotels, transportation, and itineraries.
• Assist with conference registrations and event logistics.
• Help coordinate client events, networking engagements, and team gatherings.
• Draft scheduling communications, meeting confirmations, and follow-up emails.
• Monitor action items and assist with follow-through tracking.
• Support team communication and coordination across departments.
• Maintain organized digital files and shared resources.
• Assist with expense report preparation and reconciliation.
• Support invoice routing, receipts, and administrative documentation.
• Help maintain organizational processes and administrative workflows.
• Assist with special projects and research assignments as needed.
• Maintain confidentiality of sensitive business and personnel information.
• Support additional administrative functions as assigned.

Benefits

• Employee Stock Ownership Plan
• Discretionary annual bonus
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• Team-building activities, including volunteer opportunities