Administrative Assistant Jobs

About The Position

Requirements

• 2+ years of administrative or office support experience, preferably in engineering, construction, or a technical field
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced professional environment
• Experience with document management and filing systems
• Positive, professional demeanor with a team-player attitude

Responsibilities

• Manage front desk operations including answering phones, greeting visitors, and handling correspondence
• Coordinate scheduling, meetings, and calendar management for engineering staff and leadership
• Prepare, format, and proofread engineering documents, reports, and proposals
• Maintain organized filing systems for project records, permits, and client files
• Support project coordination by tracking deadlines and communicating updates across teams
• Process invoices, purchase orders, and assist with basic bookkeeping tasks
• Liaise with clients, contractors, and vendors in a professional and timely manner