Administrative Assistant Jobs

About The Position

Requirements

• Ability to handle sensitive information and maintain confidentiality;
• Strong analytical skills and problem-solving abilities;
• Ability to project a high level of professionalism at all times;
• Ability to articulate organizational mission and its importance with passion and conviction, and in a manner that resonates with the listener;
• Commitment to diversity and ability to interact with diverse populations;
• Strong time management skills with ability to work independently and effectively prioritize duties and tasks.
• Capacity to manage stress effectively and work well under pressure;
• Excellent oral and written communication skills and the ability to communicate clearly;
• Proven capability to work in a collaborative, service-focused environment;
• Capacity to work well with others in a congenial and effective manner;
• Ability to effectively manage and foster relationships with council staff, volunteers within the camp community;
• Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA;
• Successfully pass the required background checks at hire and thereafter;
• Maintain reliable transportation to and from home and work;
• If travel is required, must possess a valid driver’s license, meet minimum state auto insurance requirements, and meet the insurance carrier’s requirements for coverage.
• Assist the campers in emergency situations.
• Lift 35 pounds.
• Possess strength and endurance required to maintain constant supervision.
• Demonstrate sensitivity to the needs of campers.
• Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations.
• Participate in structured and unstructured activities.
• Accept and follow directions both in verbal and written form.
• Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc.
• High school diploma or equivalent.
• Possess sound judgment in purchasing supplies and coordinating various camp business.
• Possess a valid driver’s license and be cleared to drive the council’s leased/owned vehicles through the council’s insurance agency.
• Maintain accurate and detailed records.
• Knowledge of bookkeeping and accounting systems, as well as office procedures helpful.
• Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file.
• Demonstrate the ability to guide/supervise other adults.
• Desire and ability to work with and relate to children and peers in an outdoor environment.
• Current certification in Responding to Emergencies and CPR or individual is willing to complete certification course during designated training day.
• Prior camp experience and/or interest in the Girl Scout Camping program.
• Willingness to place the needs of girls and camp above personal desires.
• Good health and stamina necessary to work in the camp setting.
• The acceptance of irregular work hours.
• The acceptance and understanding that employment is at a resident (overnight) camp.

Responsibilities

• Develops professional goals for the summer that will help support and meet GSWNY’s mission and camp goals.
• Must attend mandatory administrative assistant & store manager training meeting in June (date and time to be determined)
• Purchase and pick up supplies as requested by the Camp Director.
• Manage petty cash.
• Coordinate purchase of supplies as authorized by the Camp Director
• Collect money from staff and campers on incoming days. Set up store accounts and maintain receipts and make necessary deposits.
• Type correspondence, keep records, make reports, maintain inventory of office supplies.
• Organize and deliver business records to and from the Service Center.
• Works closely with Camp Director on daily operation of camp business.
• Purchase supplies and food within the council budget.
• Manages all posts and photos of the camp blog on a daily/hourly basis.
• Manages all posts and photos of the staff/camp Facebook page on a daily/hourly basis
• Takes digital photos of daily camp life and of campers and staff engaged in activities
• Manages the Group Imaging account and assures that all camper unit photos are ready for distribution on Friday
• Manages the Bunk 1 incoming emails to campers. Collects and disburses on a daily basis
• Conducts daily video segments of campers and staff engaged in camp life and posts on camp blog and Facebook
• Works with the program director and or unit director on assuring campers receive “camp kudos” from the camp mascots.
• Assist the administrative team with the daily operation of the camp office
• Works with other administrative staff members to conduct nightly rounds of the camp property.
• Will share the responsibility, with the other administrative staff for required on property weekend coverage.
• Participates in all aspects of camp including pre-camp, open house and post camp.
• Attends staff meetings with scheduled/necessary.
• Attend mandatory administrative assistant meeting in June (time and location to be determined.
• Attend required Food Bank training.
• Apply behavior management techniques to conflicts with children when necessary.
• Report incidents/ accidents to supervisor or health supervisor immediately.
• Report suspected child abuse to supervisor immediately.
• Required to stay on the property during hours of operation (Sunday 10:00am to Friday 8:00pm).
• Accepts other responsibilities as deemed necessary by the Camp Director.

Benefits

• Girl Scouts of Western New York seasonal camps are subject to the Federal and New York State exemption laws under Section 13(a)(3) of the Fair Labor Standards Act.  Seasonal staff working at camp may be paid in accordance with this exemption.  Seasonal employees are not eligible for company-sponsored group benefits.
• GSWNY is also very grateful to have many partnerships offering special deals and incentives at local businesses to GSWNY employees throughout Western New York.