Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or GED equivalent
• Minimum 3 years office experience
• Skilled in Microsoft Office applications
• Ability to handle multiple tasks with a minimum of direction.
• Sound judgement and a high level of work ethic.
• Strong interpersonal skills and the ability to function as a team member in a demanding service environment

Responsibilities

• Serve as a central point of contact for Help desk requests inquiries through in-person, phone, and email communications.
• Coordinate general office operations, including conference room scheduling, office moves, mail distribution, office supply management, and document retention.
• Maintain organizational information, directories, emergency contact lists, communication boards, and other site resources.
• Support employee-related administrative activities and distribute company communications as needed.
• Receive, track, and coordinate facility service requests through work order management systems.
• Maintain facility records, equipment information, preventive maintenance schedules, and related documentation.
• Generate reports for management as needed.
• Process purchase orders and invoices in accordance with company procedures.
• Review documentation for accuracy and completeness and coordinate resolution of discrepancies with vendors and internal stakeholders.
• Maintain purchasing and payment records and respond to vendor inquiries regarding orders and payments.
• Support onboarding and maintenance of vendor information, ensuring required documentation is collected and retained.
• Assist with administration of service agreements, contract renewals, and related records.
• Maintain vendor, contract, insurance, and compliance documentation.
• Coordinate mail, shipping, postage, and related site services activities.
• Maintain required records, authorizations, and reconciliations associated with postal and shipping operations.
• Support site resource management, including office equipment, facility supplies, and company vehicles.
• Maintain safety-related documentation, manuals, training records, and compliance files.
• Assist with administration of contractor safety requirements and site safety programs.
• Prepare and maintain recurring operational, facility, and administrative reports.
• Ensure accurate recordkeeping and document retention in accordance with company policies and regulatory requirements.
• Support audits, inspections, and information requests as needed.

Benefits

• wide range of medical options
• educational and professional development
• employee discount program
• 401K
• pension plan
• life insurance