Admin Jobs

About The Position

Requirements

• Minimum 1–2 years of receptionist, administrative, or customer service experience
• Strong customer service skills and ability to handle high call volume
• Excellent communication skills, both written and verbal
• Highly organized with strong multitasking abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with professionalism
• Bilingual (English/Spanish) required

Nice To Haves

• Property management experience is a plus
• Experience with systems like Yardi, QuickBooks, or Google Drive is a plus

Responsibilities

• Greet clients, vendors, and visitors with professionalism and courtesy
• Manage high-volume incoming calls and route inquiries appropriately
• Respond to questions about properties, services, and maintenance requests
• Log, track, and distribute service requests; escalate urgent issues
• Coordinate appointments with tenants, vendors, and internal teams
• Maintain accurate call logs and scheduling records
• Handle incoming and outgoing mail, packages, and deliveries
• Schedule meetings, conference rooms, and property-related appointments
• Assist with invoices, estimates, notices, and general correspondence
• Maintain organized filing systems for property and vendor records
• Support office operations including supply ordering and coordination of job materials
• Provide administrative support and assist with special projects