Youth Program Adminstrator
About The Position
The Youth Program Administrator supports KidSpirit program operations, accountability, participant safety, communications, record keeping, and family engagement. Duties include maintaining schedules, projects, reports, systems, and databases; completing program documentation; checking attendance; monitoring communications; entering data; processing payments and deposits; and maintaining equipment and supplies. The role also supports program promotion and communicates with families about participant progress and development. The administrator monitors participant safety, provides first aid, follows emergency procedures, and completes incident, accident, and behavioral reports. They attend required orientations, meetings, and training, follow program policies and activity guidelines, and pursue opportunities for skill development. The position may require lifting up to 35 pounds and includes other duties assigned by supervisors. Employees must meet student employment eligibility requirements, including academic enrollment, academic standing, and applicable minimum enrollment standards. Required certifications must be obtained by the start of programming.
Requirements
- Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study.
- Must meet academic standing requirements; students on academic suspension are not eligible for employment.
- Must meet the applicable minimum enrollment standard: high school students must be regularly enrolled in high school or participating in a home-schooling program; undergraduate and post-baccalaureate students must take 6 credit hours per term; undergraduate international students must take 12 credit hours per term; graduate students admitted to Graduate School must take 5 credit hours per term; graduate international students admitted to Graduate School must take 9 credit hours per term.
- Current, valid First Aid certification by the start of programming.
- Recognizing and Reporting Child Abuse and Neglect (RRCAN) certification by the start of programming.
- Introduction to Child Care Health & Safety certification by the start of programming.
- Fundamentals of Learning.
- May be required to lift 35 pounds.
Responsibilities
- Assist with creating, editing, updating, and maintaining program projects, reports, and schedules.
- Attend orientations, meetings, and in-service training.
- Complete and submit documents such as incident and accident reports, monthly timesheets, and lesson plans.
- Use information technology to maintain systems or database security.
- Double-check attendance and enter it into the information system; ensure processes are completed in WRIKE.
- Monitor emails and radios and answer phones.
- Perform data entry, which may include personal information.
- Process cash, check, and credit card payments and make cash deposits.
- Maintain equipment and supplies inventory.
- Administer first aid, activate emergency action steps when needed, and follow emergency procedures and documentation requirements.
- Care for sick or injured students when needed, including handling medications.
- Maintain clear and timely communication with coworkers and supervisors, including responding to emails and phone calls.
- Complete paperwork, attendance sheets, and other documentation accurately.
- Collaborate with team members to support program operations.
- Monitor participant safety and initiate emergency procedures appropriately.
- Complete incident, accident, and behavioral reports as required.
- Use sound judgment to assess situations and communicate effectively with supervisors and families.
- Review and comply with program policies, procedures, and activity guidelines.
- Pursue career growth and skill development through training and feedback.
- Check out, request, and properly use activity equipment and supplies.
- Organize the equipment area before clocking out each day and report equipment needs, safety concerns, and supply issues to supervisors.
- Communicate with parents about participant progress and development.
- Promote KidSpirit recreational classes, camps, ACES, and special events, and serve as a positive ambassador for the program.
- Carry out additional responsibilities requested by supervisors.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
