Youth Program Adminstrator

OSU Oregon State University•Corvallis, OR

8d•$16 - $23

About The Position

This role focuses on program accountability and operations, including assisting with project creation, editing, updating, and maintenance. It involves managing schedules, attending orientations and meetings, and completing necessary documentation such as incident reports and timesheets. The position also requires utilizing information technology for system maintenance, database security, and data entry, including personal information. Financial transactions, inventory management, and administering first aid are also key responsibilities. Additionally, the role involves maintaining clear communication with coworkers and supervisors, ensuring participant safety, and promoting KidSpirit programs.

Requirements

Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study.
Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment.
Must meet the applicable minimal enrollment standard (High School student: Regularly enrolled in a high school or participating in a home-schooling program; Undergraduate and post-baccalaureate student: 6 credit hours per term; Undergraduate international student: 12 credit hours per term; Graduate student officially admitted to Graduate School: 5 credit hours per term; Graduate international student officially admitted to Graduate School: 9 credit hours per term).
Current, valid First Aid certification by the start of programming.
Recognizing and Reporting Child Abuse and Neglect (RRCAN) certification by start of programming.
Introduction to Child Care Health & Safety certification by start of programming.
Fundamentals of Learning.

Responsibilities

Assist with the creation, editing, updating and maintenance of program projects and reports.
Maintain a variety of schedules.
Attend orientations, meetings, and in-service training.
Complete and submit appropriate documents as needed (incident/accident reports, monthly timesheets, lesson plans, etc.).
Use information technology to assist with maintaining systems or database security.
Double check attendance and enter it into the information system.
Double check all processes are being done in WRIKE.
Monitor emails, radios and answer phones.
Perform data entry functions which may include personal information.
Process financial transactions (cash, check and credit card payments) and make cash deposits.
Maintain equipment and supplies inventory.
Administer first aid and activate emergency action steps if medical attention is required.
May care for sick/injured students including handling medications.
Follow emergency action procedures and documentation tasks (phone, radio, in person).
Maintain clear, timely communication with coworkers and supervisors, including responding promptly to emails and phone calls.
Complete necessary paperwork, attendance sheets, and documentation with accuracy and attention to detail.
Collaborate with team members to support smooth program operations.
Monitor participant safety at all times and administer first aid when necessary.
Initiate emergency action procedures appropriately and calmly.
Accurately complete incident, accident, and behavioral reports as required.
Use sound judgment to assess situations, respond appropriately, and communicate effectively with supervisors and families.
Attend required orientation sessions, program meetings, and in-service training.
Review and comply with all program policies, procedures, and activity guidelines.
Actively pursue opportunities for career growth and skill development through training and feedback.
Check out, request, and properly use equipment and supplies for activities.
Maintain and organize the equipment area before clocking out each day.
Report equipment needs, safety concerns, and supply issues to supervisors.
Communicate effectively with parents regarding participant progress and development.
Promote KidSpirit programs including recreational classes, camps, ACES, and special events.
Serve as a positive ambassador for the program, using strong interpersonal communication skills.
Carry out additional responsibilities as requested by supervisors to support program success and team functioning.
May require lifting of 35lbs.