Wy'east Nursing Pathway Coordinator (Administrative Coordinator)

Oregon Health & Science University•Portland, OR

10d

About The Position

The Wy'east Nursing Pathway Coordinator provides administrative and technological support for the Wy'east Nursing team. The role coordinates grant-related meetings and communications among project leadership, faculty, clinical partners, advisory councils, community stakeholders, and other project partners. The coordinator also maintains program data and records, supports evaluation and quality improvement, and assists with grant reporting to HRSA and other stakeholders. The position tracks project timelines, supports budget and expenditure tracking with the finance/grant accounting team, orders supplies, and arranges travel for program-related activities. It also provides technology support, participates in recruitment and School of Nursing events, and supports events involving the Northwest Native American Center of Excellence and the Wy'east Nursing Pathway.

Requirements

Four years of general office or secretarial experience; or an associate degree or certificate in office occupations or office technology and two years of general office or secretarial experience; or a bachelor's degree and two years of general office or secretarial experience; or an equivalent combination of training and experience.
Experience focused on project coordination, preferably managing federal grants.
Proficiency in budget tracking and report writing.
Excellent organizational, communication, and interpersonal skills.
Ability to work collaboratively on project teams.
Ability to perform the job duties with or without accommodation.

Nice To Haves

Master's degree.

Responsibilities

Schedule and attend grant-related meetings, coordinating project leadership, faculty, clinical partners, and advisory councils.
Prepare and distribute meeting agendas and minutes, recording discussions, decisions, and action items.
Coordinate communications and meetings with project partners, the Advisory Board, and community stakeholders.
Maintain a data management system with the evaluator to track student data, program outcomes, and performance metrics.
Coordinate data collection for program evaluation and continuous quality improvement.
Assist the PD and Evaluator with grant reporting by compiling data, tracking milestones, and preparing timely documentation for HRSA and other stakeholders.
Track project timelines and ensure adherence to the project work plan.
Maintain centralized records of grant correspondence, policies, and participant data.
Provide technological support, including setting up virtual meetings, maintaining online resources, and troubleshooting IT issues related to program administration.
Order program supplies and support budget management.
Work with the finance/grant accounting team to track expenditures and ensure funds align with the approved HRSA budget.
Arrange travel for team members attending conferences, site visits, and recruitment events.
Participate in recruitment events, School of Nursing events, Northwest Native American Center of Excellence events, and other events involving the Wy'east Nursing Pathway.