Workspace Planning and Tracking Specialist

Boston Government Services, LLC•Washington, DC

10d•Hybrid

About The Position

Boston Government Services, LLC. (BGS) is seeking a Workspace Planning and Tracking Specialist to support the Department of Energy’s Office of Critical Minerals and Energy Innovation (CMEI), specifically its Organizational Readiness Office. The role provides technical support for workspace planning, asset tracking, and coordination, while maintaining and enhancing floor plans, datasets, and tracking tools. It helps ensure physical space, workforce occupancy, and associated assets are accurately represented to support planning, day-to-day management, and organizational needs. The position focuses on the logistical, database, and asset-tracking aspects of workspace operations, including interactive Power BI dashboards that visualize occupancy, vacancies, and seat-utilization trends for CMEI leadership. The position is based in Washington, DC, with a hybrid work arrangement. The employee must work onsite at DOE Headquarters at least two days per week and may work from the BGS-DC office or home office when not onsite at DOE. The schedule is full-time, Monday through Friday, 40 hours per week.

Requirements

Bachelor’s degree or higher in computer science, business administration, public administration, management information systems, or information technology.
At least 8 years of professional experience in workspace planning, asset tracking, and coordination activities.
Ability to work onsite at DOE Headquarters in Washington, DC, at least two days per week, and at BGS-DC or from a home office when not onsite at DOE.
Extensive experience using Excel, Visio, and Microsoft Power BI.
Experience with CAD (Computer-Aided Design) or BIM (Building Information Modeling).
Ability to develop phased move plans, manage schedule dependencies, and coordinate move logistics.
Ability to engage effectively with government staff and execute workspace-related requests.
Basic understanding of modular or systems furniture layouts, demountable walls, power/data port placement, and ergonomics.
U.S. citizenship.
Successful completion of drug screening.
Eligibility to obtain and maintain a security or clearance badge.

Nice To Haves

Familiarity with federal workplace standards, such as GSA space-utilization metrics and telework/hoteling ratios.

Responsibilities

Maintain accurate and current floor plans, occupancy information, and asset records for space planning and management.
Collect, organize, and maintain space-related information for project-, portfolio-, and program-level planning.
Enhance and sustain tracking tools and resources used to monitor physical space, occupants, and assets across CMEI facilities.
Provide recurring and ad hoc reporting, analysis, and insights for space-related decisions and stakeholder requests.
Coordinate space changes, realignments, and related updates to keep information complete, consistent, and usable.
Improve accessibility and reliability of space and asset information for CMEI leadership and staff.
Assist with project-, portfolio-, and program-level data collection and assimilation relating to costs, performance, deliverables, and milestones for existing and new databases.
Support development of database tools and platforms for new tracking and reporting requirements.
Support the Organizational Readiness Office’s responses to internal and external stakeholder data requests.
Conduct routine in-person floor walk-throughs to reconcile physical conditions with database and CAD/Visio records.
Conduct quarterly physical space audits across CMEI suites to verify seat occupancy, asset locations, and workstation configurations against official tracking records.
Monitor and analyze workspace utilization trends, such as hot-desking, dedicated seating, and telework ratios, and recommend space-optimization strategies to management.
Build interactive Microsoft Power BI dashboards to visualize occupancy rates, vacancies, and seat-utilization trends.
Develop phased move plans, schedule dependencies, and coordinate move logistics.