Workplace Operations Associate

EliseAI • New York, NY

2d • $25 - $35 • Onsite

About The Position

EliseAI is looking for a Workplace Operations Associate to serve as the operational hub of our Workplace Operations team. In this role, you'll help ensure our New York headquarters operates efficiently while supporting a best-in-class employee experience. You'll coordinate day-to-day office operations, partner cross-functionally with teams including People Operations and IT, manage administrative workflows, and help drive workplace initiatives from planning through execution. This is a highly collaborative, hands-on role that requires strong organization, adaptability, and a proactive approach. No two days are the same—you'll balance operational support, project coordination, workplace hospitality, and administrative responsibilities while helping create an exceptional workplace for our employees.

Requirements

• Excellent organizational and time management skills
• Outstanding verbal and written communication skills
• Strong attention to detail and follow-through
• Comfortable managing multiple priorities simultaneously
• Comfortable working in a fast-paced, constantly evolving environment
• Able to occasionally lift and move office equipment and supplies

Responsibilities

• Support the day-to-day operations of EliseAI's New York headquarters, ensuring the office is organized, welcoming, and operating efficiently
• Serve as a primary point of contact for Workplace Operations by monitoring Slack, email, office request forms, and other intake channels, ensuring requests are prioritized, communicated, and resolved promptly
• Partner closely with Workplace Operations leadership, People Operations, IT, and other cross-functional teams to support workplace initiatives, employee onboarding, workplace technology, and operational needs
• Take initiative to identify operational inefficiencies and help design, implement, and continuously improve workflows, processes, and standard operating procedures that increase team effectiveness and scalability
• Drive operational excellence by maintaining documentation, building repeatable processes, and helping operationalize new workplace programs and initiatives
• Coordinate and track workplace projects, action items, and operational priorities, proactively managing timelines and escalating blockers before they impact execution.
• Assist with procurement, purchasing, invoice tracking, vendor coordination, and other administrative workflows while ensuring accuracy and organization
• Support employee onboarding by preparing workstations, coordinating equipment, and partnering with IT and People Operations to deliver a seamless first-day experience
• Manage office inventory, supplies, snacks, beverages, and company swag, ensuring the workplace remains fully stocked, organized, and presentation-ready
• Coordinate workstation deployments, office moves, workplace technology rollouts, and meeting room readiness in partnership with IT
• Conduct regular workplace walkthroughs to proactively identify maintenance, safety, and operational issues, ensuring a consistently high standard across the office
• Support hospitality, office events, and employee experience initiatives that foster a positive and engaging workplace culture
• Maintain a hands-on, solutions-oriented mindset—stepping in wherever needed to solve problems, improve operations, and ensure the workplace runs smoothly

Benefits

• Equity in the company
• Medical, Dental and Vision premiums covered at 100%
• Fully paid parental leave
• Commuter benefits
• 401k benefits
• Fitness & home services stipend to cover part of your expenses so you can focus on what matters
• A collaborative in-office environment with an open floor plan, fully stocked kitchen, and all meals covered in the office
• Unlimited vacation and paid holidays
• Relocation packages

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed