Workplace Manager

Sapiom•San Francisco, CA

10h•Onsite

About The Position

Sapiom is building payment infrastructure for AI agents, enabling agents to make purchases, manage business payments, and buy the compute, inference, and APIs they need. The company connects agents to funding sources and payment methods and uses intent verification and spending controls to ensure transactions match what people and businesses authorized. The Workplace Manager owns Sapiom’s office and the workplace experience, including day-to-day operations, company gatherings, team rituals, offsites, and new hires’ first-day experiences. The role is hands-on and is responsible for running the current small office smoothly while developing processes and plans to support growth. It partners closely with the Head of Strategy & Operations, who owns the company’s operating cadence, budgets, and people decisions; the Workplace Manager owns on-the-ground execution. The role also identifies repetitive work and automates it using AI and modern tools. The position is based in Sapiom’s San Francisco office five days a week, and the company anticipates opportunities for broader scope as it grows.

Requirements

3–6 years of experience in workplace experience, office management, facilities, events, or hospitality; experience at a fast-growing startup is preferred.
Experience running an office day to day and managing its vendors, building, and budget.
Experience planning and executing company events end to end, from small team dinners to multi-day offsites.
Strong organization and attention to detail.
Warm, polished, low-ego approach to setting a welcoming tone for guests and teammates.
Self-directed and comfortable building processes from scratch in an early-stage environment.
Comfort with AI and automation tools and motivation to use them to replace manual work.
Sound judgment and discretion.

Nice To Haves

Experience leading an office search, build-out, or move.

Responsibilities

Manage the office end to end, including landlord and building relationships, facilities and repairs, seating, security and access cards, and basic health and safety.
Coordinate food, coffee, snacks, supplies, and deliveries on a reliable schedule.
Manage workplace vendors—including cleaning, catering, maintenance, and AV—and hold them to clear standards and budgets.
Plan for headcount growth through seating and meeting-room capacity plans; support a future office search, build-out, design, and move.
Own logistics and production for all-hands, lead syncs, and planning days, including rooms, AV, food, run-of-show, and recording.
Plan and deliver team events, recognition moments, swag, and offsites on time and within budget, and support external events held in the office.
Administer Google Workspace, Slack, and other core systems for new employees.
Prepare each new hire’s desk, equipment, and swag, and provide a welcoming first-day experience in coordination with onboarding and IT owners.
Welcome guests and candidates and manage candidate onsite logistics, from room preparation and greeting through departure.
Run a light workplace feedback pulse and automate repetitive workplace tasks using AI and modern tooling.