Workplace & Engagement Coordinator

DriveTime•Tempe, AZ

14d•Hybrid

About The Position

The Workplace & Engagement Coordinator serves as the welcoming first point of contact for the corporate office while supporting employee events and culture programs. This organized, outgoing role works closely with HR and leadership and helps create a positive experience for employees and guests through event coordination, employee programs, and reception support. The coordinator plans and supports company events, maintains engagement activity calendars, assists with event budgets and communications, and coordinates employee-program logistics. The role also welcomes visitors, manages guest sign-in and badges, maintains reception and shared spaces, and handles mail, packages, deliveries, and outgoing shipments. Priorities may shift between front-desk responsibilities and project work.

Requirements

At least 1 year of experience in event coordination, employee engagement, HR, administration, or a customer-facing front desk role.
High school diploma or equivalent.
Organization and time-management skills, including the ability to manage multiple projects and interruptions while meeting deadlines.
Clear, friendly, and professional communication in person, by phone, and in writing.
Warm, poised, and helpful customer-service approach with visitors and colleagues at every level.
Creativity and initiative, including bringing ideas to engagement programs and acting without being asked.
Ability to collaborate with leadership, vendors, and employees across the company.
Adaptability to shift between front-desk and project work as priorities change.

Nice To Haves

Experience supporting employee engagement, workplace culture, or employee experience initiatives.
Experience coordinating corporate events, employee programs, or office operations.
Familiarity with employee communications, surveys, and engagement activities.
Experience working with cross-functional teams, leadership, and external vendors.

Responsibilities

Coordinate company events, including town hall meetings, holiday celebrations, team-building activities, wellness events, volunteer days, and employee appreciation events.
Help manage event budgets by tracking expenses and processing invoices and reimbursements.
Create event timelines and checklists, and conduct post-event surveys to measure attendance, satisfaction, and ROI.
Work with the communications team to distribute event announcements, newsletters, intranet posts, and calendar invites.
Coordinate scheduling and logistics for employee programs.
Maintain an annual calendar of engagement activities and events.
Greet visitors, clients, vendors, and candidates professionally and warmly.
Sign in guests, issue visitor badges, and notify employees of arrivals.
Maintain a clean, organized, and welcoming reception area and shared spaces.
Receive, sort, and distribute mail, packages, and deliveries; coordinate outgoing shipments and courier services.
Perform other duties as assigned.

Benefits

Medical, dental, and vision insurance, with the company covering a sizable amount of insurance premiums.
Company-paid life insurance.
Short- and long-term disability coverage.
Professional growth opportunities.
Tuition reimbursement.
Wellness program with self-guided coaching and journeys, cash incentives, and medical-premium discounts.
In-house gym.
Paid time off for full-time roles, including wellness days, holidays, and personal time.
Smart-casual dress code.
Employee events and celebrations.